Business Development Administrative Assistant

Business Development Administrative Assistant Centek Engineering Inc - 3.5 Branford, CT Job Details Full-time 18 hours ago Qualifications Record keeping Microsoft Excel Microsoft Outlook Associate's degree in communications Bachelor's degree in communications Marketing Event coordination Writing skills Bachelor's degree in business Process improvement Data reporting Executive administrative support Mid-level Data quality management Bachelor's degree in marketing Salesforce Cloud Business development Associate's degree in marketing Communications Sales pipeline management CRM system proficiency Managing executive calendars Business Associate's degree Communication skills Technical Proficiency Time management Full Job Description Position Overview The Business Development Administrative Assistant provides organizational and operational support to the Director of Business Development and Marketing team. This role is responsible for coordinating proposal setup, maintaining CRM data integrity, supporting lead tracking efforts, and ensuring seamless administrative support for business development initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced professional services environment.

Key Responsibilities:

Business development Support Initiate and set up new project opportunities requiring proposals, including internal coordination and documentation preparation. Assist the Director of Business Development with lead tracking, pipeline reporting, and followup coordination. Maintain accurate records of pursuits, opportunities, and client touchpoints within the CRM system. Track deadlines for proposals, interviews, and submissions to ensure timely delivery. Prepare and organize supporting materials for client meetings and presentations. CRM and Data Management Manage and maintain CRM data, including firms, contacts, projects, and activity touchpoints. Ensure data accuracy, consistency, and completeness across all business development records. Generate reports related to pipeline activity, client engagement, and market trends as needed. Support ongoing CRM process improvements and adherence to BD best practices. Calendar and Executive Support Manage the Director's calendar, including scheduling meetings, coordinating logistics, and prioritizing appointments. Assist with inbox management, including organizing communications, flagging priority items, and drafting routine correspondence. Coordinate internal and external meetings, including preparation of agendas and meeting materials. Marketing Team Support Provide backup support to the Marketing Manager, as needed. Assist with proposal formatting, document assembly, and administrative tasks related to marketing deliverables. Support event coordination and client engagement initiatives when required. Qualifications Associate's or Bachelor's degree in Business, Marketing, Communications, or related field preferred. 2+ years of administrative or business development support experience, preferably in a professional services or engineering/architecture environment. Proficiency in CRM systems (e.g., Deltek, Salesforce, HubSpot, or similar). Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fastpaced environment. Professional demeanor and strong interpersonal skills. Key Competencies Highly organized and detaildriven Proactive and resourceful Discrete with confidential information Strong time management skills Teamoriented with the ability to work independently Compensation Structure Competitive base salary Performancebased incentives tied to department profitability Leadership growth opportunity Longterm career upside About Centek Engineering Inc CENTEK engineering is a leading consulting engineering firm that excels at complex projects with aggressive, sophisticated requirements through client-oriented dedication to timely and effective design solutions. Founded in 1997, the firm's portfolio includes a wide variety of projects, complemented by an expanding number of technical specialties, such as healthcare, telecommunications, and high-rise residential. CENTEK offers a comprehensive range of services, from mechanical, electrical, and plumbing to civil and structural. With a proven track record of delivering innovative solutions and exceptional client service, we are committed to pushing the boundaries of engineering excellence.