Sales Coordinator

Administrative Assistant /

Sales Coordinator Company:

Meta Power Solutions Location:

In Person, 11400 Jog Road, Suite 200, Palm Beach Gardens, Florida Meta Power Solutions is a dynamic and growing organization committed to delivering innovative power and energy solutions to our clients. We pride ourselves on a collaborative work environment, operational excellence, and a customer-first approach. We are seeking a highly organized, detail-oriented, and motivated Administrative Assistant / Sales Coordinator to join our team and support our sales and administrative operations. Position Summary The Administrative Assistant / Sales Coordinator plays a critical dual role within Meta Power Solutions, providing essential administrative support while actively coordinating sales activities to drive business growth. This individual serves as a key point of contact between the sales team, clients, vendors, and internal departments. The ideal candidate is a proactive problem-solver with excellent communication skills, strong organizational abilities, and a passion for delivering outstanding service. Key Responsibilities Administrative Support Manage and maintain executive and sales team calendars, scheduling meetings, appointments, and travel arrangements Prepare, proofread, and distribute internal and external correspondence, reports, and presentations Coordinate and prepare materials for meetings, conferences, and company events Assist with onboarding of new team members as needed Sales Coordination Maintain and update the Customer Relationship Management (CRM) system with accurate and current customer data, sales activities, and pipeline information Monitor and report on sales metrics, KPIs, and pipeline activity to management Prepare regular sales reports, forecasts, and performance summaries for leadership review Project & Operations Support Support operational efficiency by identifying and recommending process improvements Qualifications & Requirements Education Associate's or Bachelor's degree in Business Administration, Marketing, Communications, or a related field preferred Equivalent combination of education and experience will be considered Experience Minimum 24 years of experience in an administrative, sales support, or coordination role Experience in the energy, power, electrical, or technical industry is a plus Prior experience with CRM platforms (Salesforce) preferred Skills & Competencies Exceptional organizational and multitasking abilities with strong attention to detail Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace Ability to manage competing priorities and meet deadlines in a fastpaced environment Strong interpersonal skills with a professional and customerfocused demeanor Ability to work independently as well as collaboratively within a team Strong analytical and problemsolving skills Discretion and professionalism in handling confidential information Basic understanding of sales processes and customer relationship management Familiarity with project management tools (Asana) is a plus Physical Requirements Primarily a sedentary, office-based role Ability to sit for extended periods and work at a computer workstation Occasional lifting of office materials up to 25 lbs May require occasional travel for meetings, trade shows, or client visits Core Values We Look For Integrity Honest and transparent in all interactions Accountability Ownership of responsibilities and outcomes Teamwork Collaborative and supportive of colleagues Excellence Commitment to quality in all work performed Innovation Willingness to suggest and embrace new ideas

Benefits:

Competitive salary commensurate with experience Comprehensive health insurance coverage Paid time off and holidays Opportunities for professional development and growth Collaborative and supportive work environment If you are a motivated individual with a passion for providing exceptional administrative support, we invite you to apply for the position of Administrative Assistant/Receptionist at Meta Power Solutions. Join our team and be a part of our commitment to excellence and innovation. Apply today! Meta Power Solutions is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing a work environment that is inclusive and free of bias, where all individuals are treated with respect and dignity. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. About Meta Power Solutions Power Up your career at MPS! If you have a background in Electrical Engineering, low voltage switchboards, transformers or substations, we want to hear from you! MPS is a leading manufacturer of oil-filled power and distribution transformers in North America. We design and build a variety of standard and custom transformers. The industries we serve include utilities, oil and gas, mining, commercial construction, solar systems, and bitcoin mining. Meta Power Solutions is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing a work environment that is inclusive and free of bias, where all individuals are treated with respect and dignity. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.