Inside Sales and Business Operations Coordinator

Inside Sales & Business Operations Coordinator Overview At GasPros, our gas equipment solutions support some of the world's leading brands. As a growing, family-owned business, our success is driven by a high-performing sales and operations team. We're seeking an Inside Sales & Business Operations Coordinator to play a critical role in supporting the daily functions of our business. Our ideal candidate is highly organized, detail-oriented, and proficient in QuickBooks, with the ability to manage customer orders, purchasing activities, and accounting support functions while serving as a key contributor to the overall success of the organization. This position will provide someone an intimate role within many departments of the business and an opportunity to grow alongside a rapidly expanding company. Daily and Monthly Responsibilities 1.

Sales Support and Order Management Duties Include But Are Not Limited To:

• Generating customer quotations
• Processing customer sales orders
• Creating and managing purchase orders to suppliers
• Monitoring order status and ensuring timely fulfillment
• Coordinating with suppliers, freight providers, and customers regarding order updates
• Assisting management with sales reporting and forecasting activities
• Maintaining accurate customer and vendor records within company systems 2.

QuickBooks and Accounting Support Duties Include But Are Not Limited To:

• Entering and maintaining customer invoices
• Entering and maintaining vendor bills
• Assisting with accounts payable functions
• Assisting with accounts receivable functions
• Processing customer payments and vendor payments
• Reconciling transactions and supporting month-end activities
• Maintaining accurate financial and operational records
• Assisting management with reporting and documentation as required 3. Customer Service and Administrative Support
• Responding to customer inquiries via telephone and email
• Assisting customers with order status, shipment tracking, and product inquiries
• Supporting sales personnel with administrative and operational needs
• Maintaining organized electronic and physical filing systems
• Coordinating internal communications between sales, operations, and management 4. Inventory and Warehouse Support
• Assisting with inventory counts and inventory audits as required
• Supporting shipping and receiving activities during peak workload periods
• Assisting with order preparation, boxing, and palletizing when necessary
• Supporting warehouse operations as directed by management 5. Product and Industry Knowledge
• Remain knowledgeable and up-to-date on all product lines represented by the Company
• Develop a working knowledge of compressed gas equipment, cylinder valves, regulators, and related products
• Participate in ongoing training and professional development activities 6. Communication and Professionalism
• Communicating openly, honestly, and constructively
• Treating all employees, suppliers, and customers with dignity, respect, and courtesy
• Taking responsibility for and making every effort to resolve communication, trust, and respect concerns and problems
• Asking for information needed to perform job responsibilities Skills and Qualifications
• Associate's Degree or Bachelor's Degree Preferred
• Minimum 5 years of QuickBooks experience required (QuickBooks proficiency will be tested during the interview process.)
• Demonstrated proficiency in QuickBooks required
• Experience generating quotations, sales orders, and purchase orders
• Experience with accounts payable and accounts receivable functions preferred
• Excellent verbal and written communication skills
• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to understand and thrive in an environment that requires technical competency
• Strong computer skills including Microsoft Outlook, Word, and Excel
• Ability to manage multiple priorities and deadlines simultaneously
• Ability to work independently while contributing as part of a team Preferred Qualifications
• Experience in industrial distribution, manufacturing, or wholesale environments
• Experience with inventory management systems
• Experience supporting sales and purchasing functions
• Experience processing freight shipments and coordinating logistics Location On Site
• Mandeville, LA Salary and Benefits
• $55,000
• $75,000 depending on experience
• 401(k) and 401(k) matching
• Health, Dental, and Vision Insurance
• Health Savings Account available

Paid Time Off Job Type:

Full-time Pay:

$55,000.00

• $75,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Vision insurance Application Question(s): Please briefly describe your experience using QuickBooks and the specific functions you performed on a daily basis. Which of the following functions have you personally performed in Quickbooks? (Write all that apply)

• Creating customer quotes
• Creating sales orders
• Creating purchase orders
• Invoicing customers
• Accounts receivable (AR)
• Accounts payable (AP)
• Receiving inventory
• Bank reconciliations
• Financial reporting
• None of the above

Experience:

QuickBooks:

3 years (Required) Ability to

Commute:

Mandeville, LA 70448 (Required)

Work Location:

In person