Department:

Sales and Estimating Reports To:

Sales Manager /

Estimating Manager Location:

In person (office-based) Employment type: Full-time, non-exempt (overtime-eligible)

Revision Date:

July 2026 Position Summary The Bid/Sales Coordinator supports the sales and estimating team from the initial customer inquiry through bid submission, follow-up, project award, and handoff to Operations. The position also assists with business development by maintaining customer relationships, identifying opportunities, and coordinating outreach. After a project is awarded, production scheduling and field-preparation responsibilities transfer to the Operations Project Coordinator. Customer and Business Development Support

• Answer incoming calls and direct them to the appropriate department.
• Gather contact, location, scope, and timing information from prospective customers.
• Contact general contractors to request placement on bid-invitation lists.
• Assist with vendor registrations and prequalification forms.
• Research potential projects and upcoming bid opportunities. Bid Tracker Management
• Add new opportunities to the bid tracker with the project, customer, GC, contact, work type, walk-through date, bid deadline, assignment, submission method, follow-up date, and status.
• Update the tracker when deadlines, assignments, or project information changes.
• Track opportunities as new, estimating, submitted, pending, awarded, lost, postponed, or canceled. Create the job folder and upload bid documents (and RFIs as needed) to the ERP system. Walk-Throughs and Bid Scheduling
• Schedule project walk-throughs and pre-bid meetings as per assignments from Bid Tracker.
• Coordinate availability with the customer, salesperson, and estimator.
• Add walk-throughs, questions deadlines, and bid due dates to the shared calendar & individual calendar.
• Communicate changes promptly and remind assigned team members of approaching deadlines. Estimating and Proposal Support
• Organize plans, specifications, photographs, surveys, and walk-through notes.
• Assign opportunities to the appropriate salesperson or estimator as directed.
• Assist with estimates, proposals, cover letters, scopes of work, and bid forms.
• Help obtain vendor or subcontractor pricing when requested.
• Proofread proposals and confirm required forms and addenda are included.
• Submit approved proposals by email or customer portal and save the final submission record.
• Request Bid Bonds or additional documents as needed. Bid Follow-Up
• Confirm receipt of submitted proposals with customers or general contractors.
• Record follow-up activity and expected award dates in the bid tracker.
• Forward customer questions and revision requests to the salesperson or estimator. Continue appropriate follow-up at defined intervals — for example, 24 hours after submission and again at two weeks — until the opportunity is awarded or lost. Award and Operations Handoff
• Obtain written award confirmation when available and notify Sales and Operations.
• Provide Operations with the final proposal, approved scope, contacts, plans, photographs, walk-through notes, addenda, award notice, and important customer requirements.
• Assist with an internal handoff meeting when needed. Additional Administrative Responsibilities
• Prepare weekly sales reports identifying upcoming bids, estimates scheduled for submission, outstanding bid follow-ups, and projects awarded during the previous week.
• Attend operations and scheduling meetings to provide information about newly awarded projects and assist with an organized handoff from Sales to Operations.
• Gather missing customer, project, scope, and contact information needed for newly awarded projects.
• Monitor shared online-inquiry and sales email accounts and route requests to the appropriate team member.
• Help improve bid scheduling, sales documentation, project setup, and the handoff of awarded projects to Operations.
• Assist with answering incoming telephone calls and directing callers as needed.
• Assist with prequalification packages, vendor registrations, bid submittals, and supporting documentation.
• Coordinate travel arrangements for sales, estimating, and management team members when requested.
• Provide general administrative support to the sales and estimating team.
• Perform other related duties as assigned. Qualifications
• Experience in sales support, estimating, construction, environmental services, or project coordination preferred.
• Strong telephone, customer-service, organization, and communication skills.
• Ability to manage multiple opportunities and deadlines.
• Proficiency with Outlook, Excel, Word, shared calendars, electronic files, and bid portals.
• Comfort contacting customers and reviewing basic scopes, plans, specifications, and bid instructions.

Preferred Qualifications Experience in construction, environmental, abatement, or a related trades and services industry. Familiarity with public and municipal bidding requirements, including DCAMM certification, prevailing wage, and WBE participation. Experience with bid-management and CRM tools such as Smartsheet, BuildingConnected / Bid Board Pro, or similar systems. Bilingual English/Spanish (beneficial but not required). Performance Expectations

• New leads and bid opportunities are recorded promptly.
• Customer and prospect follow-ups remain current.
• Walk-throughs and bid deadlines are scheduled accurately.
• Salespeople and estimators receive complete project information.
• Approved proposals are submitted on time and followed up professionally.
• Awarded projects are transferred to Operations with complete information.

Benefits 401(k) Health insurance Dental insurance Vision insurance Life insurance Paid time off Parental leave Banner Environmental is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status.

Pay:

From $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid jury duty Paid time off Parental leave Professional development assistance Tuition reimbursement Vision insurance

Experience:

Construction:

1 year (Required)

Work Location:

In person