A Sales Coordinator coordinates and provides administrative support for a sales representative team. Manages schedules and communications for sales representatives. Organizes materials for sales presentations and promotions. May gather product information, process customer orders or provide customer service after sales. Manages sales data and documentation.
The Sales Coordinator provides essential administrative and operational support to the Sales team. This position assists in coordinating group and event details, managing client communication, and supporting the department's sales initiatives to maximize revenue and ensure guest satisfaction.
Key Responsibilities:
Provide daily administrative support to the Sales & Marketing department, including preparing correspondence, proposals, contracts, and reports. Assist Sales Managers with group bookings, room blocks, and event coordination to ensure a seamless client experience. Maintain accurate records in sales systems (such as Marriott CI/TY, Delphi, or SalesForce). Respond promptly to inquiries and communicate professionally with clients, vendors, and internal departments. Support the preparation of marketing materials, presentations, and sales collateral. Coordinate site visits, client events, and familiarization (FAM) tours. Track and manage leads, contracts, and deposits to ensure timely follow-up and compliance with hotel policies. Maintain the department's filing systems, database organization, and sales calendars. Participate in weekly sales meetings and assist with special projects as assigned.
Qualifications:
Previous experience in a hotel or administrative role preferred; sales or catering experience a plus. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Proficient in Microsoft Office Suite; experience with hotel sales systems (CI/TY, Delphi, SalesPro, or similar) is preferred. Ability to manage multiple priorities and work in a fast-paced, team-oriented environment. Professional demeanor and customer service mindset
Why Join Our Team:
Competitive pay and comprehensive benefits package. Growth opportunities within a respected hospitality company. Marriott/brand travel discounts and associate perks. A supportive, collaborative team culture focused on excellence.
Benefits:
Dental insurance Employee assistance program Employee discount Health insurance Paid time off Vision insurance Application Question(s): What are your salary expectations
