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Colonial Post and Fence
Sales & Estimating Coordinator
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Based on Ohio data
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What they do
A Sales Coordinator coordinates and provides administrative support for a sales representative team. Manages schedules and communications for sales representatives. Organizes materials for sales presentations and promotions. May gather product information, process customer orders or provide customer service after sales. Manages sales data and documentation.
$55,337 / year median in Ohio
-1% projected decline
Job Description
Overview Colonial Post and Fence is seeking a dependable, organized and motivated Sales & Estimating Coordinator to join our office team. This position supports our sales, estimating, and project operations while providing professional customer service. The ideal candidate is a team player who is comfortable handling multiple responsibilities, communicating with customers and vendors, and helping wherever needed in a fast-paced construction office. Responsibilities Answer incoming calls and return customer calls, emails, and messages. Make outbound calls to customers regarding estimates, follow-ups, project information, and other business needs. Assist the sales team with customer communication, quotes, proposals, and follow-ups. Prepare estimates and material takeoffs from plans, drawings, measurements, and project specifications. Assist with project submittals and required documentation. Request pricing and information from vendors and suppliers. Order fencing materials, gates, hardware, and job-related supplies. Track estimates, customers follow-ups, material orders, and project managers, field personnel, and suppliers. Communicate effectively with clients regarding bid clarifications, project scope adjustments, and contract negotiations. Review construction management software data to support project planning, scheduling, and resource allocation. Assist in managing contracts, change orders, and project documentation to ensure compliance with company policies and industry standards. Provide general administrative and office support as needed. Skills Excellent communication and customer service skills. Professional and courteous phone etiquette. Strong organizational skills and attention to detail. Ability to manage multiple tasks and priorities. Comfortable making outbound calls and following up with customers. Basic computer skills, including email google docs, microsoft office, spreadsheets and data entry. Familiarity with contracts, project management practices, and construction site experience. Excellent skills in Microsoft Office Suite including Excel spreadsheets for detailed tracking. Strong communication skills for client interaction, team collaboration, and vendor negotiations. Dependable, motivated, and willing to learn. Ability to work independently and as part of a team Construction, fencing estimating, sales support, or project coordination experience is preferred but not required for the right candidate. We are looking for someone who takes initiative, follows through on responsibilities, communicates professionally, and is willing to help the team wherever needed. Join us as a Sales & Estimating Coordinator if you're passionate about delivering precise estimates that drive successful projects!