Workspace Support Administrator

Job Description:

Jefferson Group is a stable, growing organization, with a focus on commercial furnishing and design/build services. Working as a team, we promote a work environment where we value each other's contributions, encourage coaching, and recognize hard work and dedication. Jefferson Group has four unifying pillars that define who we are; Client Satisfaction, Staff Satisfaction, Profitability and Growth We are looking for a workspace support administrator that will play a key role in supporting our project and finance teams. This role requires multitasking and flexibility with day-to-day responsibilities.

Core Responsibilities and Duties:

• Assisting the Finance team o Onboarding new vendors o Reconciling vendor bills with issued POs o Assisting with sales orders updates o Accounts Receivable collections/tracking payments o Tracking vendor/installer credits o Maintaining Insurance renewals and certificates o Contracts, Credit Card statements, Expense tracking
• Assisting the Project Team o Tracking furniture shipments o Verifying furniture lead times o Ordering samples o Reconcile that our ship dates, install dates, and acknowledgements are up to date in our system o Assist with status report distribution to clients o CAD Drawings/Renderings/Finish Documents o Creating/updating presentations for prospective clients

Requirements:

• Must be able to multitask and prioritize workload based upon deadlines and importance and take direction from different departments
• Organized and detail oriented with a with a focus on accuracy
• Able to work on their own as well as collaboratively with a team
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint etc.)
• Must be able to commute to Stamford office on a regular basis

Benefits:

• 401k available
• Health Insurance, with contribution from Jefferson Group
• Paid time off, two additional floating holidays
• Career growth opportunities
• Training and Development
• Office building has covered parking garage, gym and café
• Paid expenses for work related travel to clients or projects
• Regular team building events

Schedule:

8-hour shift with 1 hour lunch- 8am-5pm Flexibility for start and finish times based on individual needs Work location: In person with 1 work from home day every 2 weeks Please include your Linkedin page when applying and at least two references. Work experience required; 3 - 4 years of previous administrative, transactional or finance related experience. Skills Experience (not required, but a plus) Using QuickBooks, Salesforce, or CAD/Design programs Working in Furniture, Construction or Interior Design industries Working in Financial/Accounting positions

Pay:

$45,000.00 - $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person