Order Entry Specialist

Order Entry Specialist Addison-HVAC Orlando, FL Job Details 1 day ago Qualifications Safe work practices Record keeping Microsoft Excel ERP systems English Mid-level MRP High school diploma or GED Document archiving Productivity software Manufacturing Cross-functional collaboration Order entry Manufacturing company experience Communication skills Technical Proficiency Cross-functional communication

Full Job Description Order Entry Specialist Location:

Orlando, FL 32810 Position Overview The Order Entry Specialist is responsible for the accurate and timely entry of complex technical orders into the ERP system. This role requires a high degree of attention to detail to verify that technical specifications, quantities, and pricing align with engineering standards and customer requirements. Acting as a final check for accuracy, you will play a critical role in ensuring that "buildable" orders reach the production floor without ambiguity.

Key Responsibilities Technical Order Entry:

Input detailed customer orders, including part numbers, dimensions, and material specifications, into the company's ERP system.

Order Scrubbing & BOM Review:

Review and "scrub" incoming orders for technical accuracy; verify the Bill of Materials (BOM) to ensure all subassemblies and components are correctly listed.

Unit Configuration:

Utilize proprietary selection software to "build" custom unit configurations, translating sales quotes into precise instructions for the production team.

Discrepancy Resolution:

Proactively identify "technical mismatches" (e.g., incompatible electrical phases or footprint constraints) and collaborate with Sales and Product Engineers to resolve them.

Lifecycle Monitoring:

Monitor the "order-to-production" cycle, ensuring technical submittals, performance data sheets, and engineering approvals (ETOs) move quickly to maintain delivery timelines.

Change Management:

Process "Change Orders" by updating existing entries across all systems to prevent manufacturing errors or shipping delays.

Department Liaison:

Act as a bridge between Sales, Engineering, and Production to resolve technical discrepancies or lead time issues.

Record Keeping:

Maintain digital and physical archives of engineering submittals, quotes, and final order confirmations.

Qualifications Education:

High School Diploma or GED equivalent required.

Experience:

2-4 years of experience in technical order entry, preferably in a manufacturing or HVAC environment.

Technical Skills:

Advanced proficiency in ERP/MRP systems and Microsoft Excel; highly proficient with the Microsoft Office Suite.

Documentation:

Ability to read and interpret basic engineering drawings, submittals, or technical specification sheets.

Communication:

Strong written and verbal skills in English, specifically for explaining technical order issues to non-technical departments.

Aptitude:

High attention to detail and the ability to work effectively in a fast-paced, rapidly changing environment.

Physical Demands & Work Environment Activity:

Prolonged periods of sitting at a desk working on computers; ability to follow a work schedule based on production and business needs.

Safety:

Must follow all safety procedures, procedures, and guidelines to maintain a safe and clean work environment.

Flexibility:

Ability to be trained in other areas and assist different departments as required to meet company production goals.