Scheduler

Job Overview We are seeking a highly organized and proactive Scheduler to join our dynamic team! In this vital role, you will coordinate and manage appointment schedules, ensuring seamless communication between clients, staff, and service providers. Your energetic approach and exceptional organizational skills will help optimize daily operations, enhance customer satisfaction, and support the overall efficiency of our office environment. If you thrive in a fast-paced setting and excel at multitasking with precision, this is the perfect opportunity for you to make a meaningful impact! Duties Develop and maintain accurate appointment calendars using iOS, Google Workspace, and scheduling software. Coordinate with team members to schedule meetings, appointments, and service calls efficiently. Manage multi-line phone systems and handle incoming calls with professionalism, demonstrating excellent phone etiquette. Provide exceptional customer support by addressing inquiries promptly and courteously via phone or in person at the front desk. Maintain organized filing systems, perform data entry, and ensure all records are up-to-date and easily accessible. Assist with office management tasks such as proofing documents, managing calendars, and supporting administrative functions. Qualifications Proven experience in office management, clerical work, or administrative support roles. Strong computer literacy with proficiency in iOS Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills. Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Previous experience as a receptionist or in an office setting is highly desirable. Bilingual abilities are a requirement to serve diverse client needs effectively. Demonstrated customer service skills with professional phone etiquette and interpersonal communication. Familiarity with multi-line phone systems, filing procedures, proofreading documents, and basic bookkeeping is preferred. Personal assistant experience or calendar management expertise will be considered an asset. Join us to be part of a vibrant team dedicated to delivering outstanding service while fostering a positive work environment!

Pay:

$16.00 per hour

Benefits:

Employee discount Paid time off

Work Location:

In person