Scheduling Coordinator

Job Overview We are seeking a dynamic and highly organized Scheduling Coordinator to join our team! We are seeing generations of dental patients at the same location for nearly 70 years. In this vital role, you will serve as the central hub for managing appointments, coordinating schedules, and ensuring seamless communication across departments. Your proactive approach and exceptional organizational skills will help keep operations running smoothly, providing outstanding support to both internal teams and patients. Dental insurance billing and accounts collections is a plus. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant, fast-paced family-like environment. Duties Manage and coordinate appointment schedules using calendar management tools, ensuring optimal time allocation for staff and clients. Answer multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills Maintain accurate records through data entry, filing, and proofreading to support administrative functions in Dentrix. Utilize office management software such as Dentrix, Microsoft Office, Google Workspace, and QuickBooks for daily tasks including document creation, email correspondence with patients and specialists, and bookkeeping Provide front desk support by greeting visitors, managing check-in procedures, and directing inquiries efficiently Support medical or dental receptionist duties as needed, including patient scheduling and insurance verification Assist with clerical tasks such as photocopying, faxing, organizing files, and maintaining office supplies to ensure a well-organized workspace Skills Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Previous office experience or administrative background preferred; familiarity with office management practices is highly valued Exceptional customer service skills combined with professional phone etiquette and strong interpersonal communication Experience with data entry, proofreading, filing systems, and calendar management tools Knowledge of QuickBooks or bookkeeping experience is advantageous for handling financial records accurately Demonstrated time management skills to handle multiple responsibilities efficiently while maintaining attention to detail Join us as a Scheduling Coordinator and become an essential part of our team! Your enthusiasm for organization combined with your dedication to excellent service will help us deliver outstanding support every day. We're committed to fostering a positive work environment where your skills can shine!

Pay:

$26.29 - $41.67 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible schedule Paid time off Professional development assistance Retirement plan

Work Location:

In person