School Secretary - Hartselle Intermediate School - 12 month

VACANCY NOTICE

In accordance with Act 2018-260, Hartselle City Schools posts a notice of vacancy for each vacant personnel position. The notice shall be posted in a conspicuous place at the Central Office for at least 7 calendar days for all non-supervisory positions before the position is to be filled. All vacancies involving jobs which are supervisory, managerial, or otherwise newly created positions shall nevertheless require posting notices of at least fourteen calendar days. The notice shall include, but not necessarily be limited to, all of the following: 1. Job description and title 2. Required qualifications 3. Salary schedule and amount 4. Information on where to submit an application 5. Information on any deadlines for applying The posting of a vacancy notice as required in this policy shall not be abridged or delayed except in dire emergency circumstances and then delayed only temporarily in order to reasonably meet the conditions of the emergency. ______________________________________________________________________________________________________

SCHOOL SECRETARY VACANCY

School Secretary School/worksite:

Hartselle Intermediate School Specific Information:

12 month

School Secretary Posting Period:

May 21, 2026 - May 27, 2026 Interested applicants may apply through the ALSDE HireTrue website: https://hiretrue-prod.com/hiretrue/ce3/job-board/e64590f9-2bf7-449a-83a5-2e87b4bbf9 9?subdivision=Hartselle%20City Deadline for accepting applications: May 27, 2026 or until filled.

JOB DESCRIPTION TITLE

School Secretary

QUALIFICATIONS

1. High School Graduate 2. Some knowledge of alphabetical filing system 3. Working knowledge of spelling and business English 4. Ability to follow oral and written instructions 5. Some knowledge of routine office procedures 6. Ability to type at a corrected rate of 40 words per minute 7. Knowledge of computers and word processing - Google and PowerSchool preferred 8. Such alternatives or additional qualifications as the Board may find appropriate and acceptable

REPORTS TO

Principal

CONTRACT

12

Months FLSA:

Non-Exempt

JOB GOAL

Under general supervision, performs routine clerical and typing duties following well established methods and procedures.

PERFORMANCE RESPONSIBILITIES

Regular and punctual attendance required. Make efficient use of time and resources available. Answer phone, take messages and screen/direct calls to the appropriate staff member Set an invitational tone of the school through presence and tone. Use language correctly and effectively. Serve as receptionist by screening calls, taking messages, scheduling appointments and assisting students and parents. Welcome visitors, and maintain a log of visitors for the school as assigned. Answer student questions and assist students with needs before, during, and after school. Maintain confidentiality as required and appropriate. Organize school mailings/communications for delivery to students, parents, and staff. Assist with projects including fund raising as assigned. Perform clerical duties such as filing, receiving, and distributing mail. Operate office machines in performing clerical and typing duties. Type routine correspondence, forms, reports, etc. Update, publish, and distribute school handbooks and other materials as assigned. Arrange appointments for supervisors. Assist and substitute for the bookkeeper as needed. Assist with the activities of parent volunteers.

Assist with student attendance:

check in/out and Early Warning Program. Assist in the registration of all incoming students by checking for required documentation, requesting records from other schools and maintaining records in cumulative folders. Assist in the withdrawal of students by preparing required withdrawal forms, making copies of necessary documentation from the cumulative folder required for registration in another school, and updating the cumulative folder with pertinent information before filing in the withdrawal files. Update student information regarding registration and withdrawal of students including student demographic information. Assist with the preparation of student class schedules. Maintain all general files for the school. Follow Board and local school policies and procedures. Maintain proper and professional relationships with students and other employees. Perform duties in a manner that promotes good public relations. Assist with the preparation of academic programs. Perform related duties as required.

EVALUATION

Job performance of non-probationary personnel will be evaluated by the immediate supervisor based on Board Policy. Probationary employees will be evaluated at least annually. This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Hartselle City Board of Education reserves the right to amend the job description as needed. The terms of employment shall be in accordance with the provisions of the Hartselle City Board of Education Policy Manual, the Students First Act and the Hartselle City Board of Education Salary Schedule. Non-Discrimination Policy It is the policy of the Hartselle City Board of Education that no person shall be denied employment, be excluded from participation in, be denied the benefits of, or subject to discrimination in any program or activity on the basis of sex, race, religion, handicap, national origin, age, or ethnic background.

SALARY SCHEDULE SECRETARY SECRETARY SECRETARY LOCAL SCHOOL LOCAL SCHOOL LOCAL SCHOOL 187 DAYS 202 DAYS 12 MONTHS SCHEDULE G SCHEDULE G SCHEDULE G RANK

9

RANK:

10

RANK:

12 STEP

STEP STEP 0 21,458 0 23,180 0 27,540 1 21,780 1 23,527 1 27,953 2 22,107 2 23,880 2 28,372 3 22,438 3 24,238 3 28,798 4 23,448 4 25,329 4 30,094 5 24,152 5 26,089 5 30,997 6 24,514 6 26,480 6 31,462 7 25,004 7 27,010 7 32,091 8 25,379 8 27,415 8 32,572 9 25,887 9 27,963 9 33,224 10 26,405 10 28,523 10 33,888 11 26,669 11 28,808 11 34,227 12 26,935 12 29,096 12 34,569 13 27,205 13 29,387 13 34,915 14 27,477 14 29,681 14 35,264 15 27,751 15 29,977 15 35,617 16 28,029 16 30,277 16 35,973 17 28,309 17 30,580 17 36,333 18 28,592 18 30,886 18 36,696 19 28,878 19 31,195 19 37,063 20 29,167 20 31,507 20 37,434 21 29,459 21 31,822 21 37,808 22 29,753 22 32,140 22 38,186 23 30,051 23 32,461 23 38,568 24 30,351 24 32,786 24 38,954 25 30,655 25 33,114 25 39,343 26 30,961 26 33,445 26 39,737 27 31,271 27 33,779 27 40,134 28 31,584 28 34,117 28 40,535 29 31,900 29 34,458 29 40,941 30+ 32,219 30+ 34,803

30+ 41,350