School Support Team: School Secretary - BCMS [2026-2027 School Year]

School Support Team:

School Secretary - BCMS [2026-2027 School Year] Boyle County Schools Boyle County Middle School - Danville, Kentucky This job is also posted in Boyle County Schools Job Details

Job ID:

5721920

Application Deadline:

Jun 01, 2026 11:59 PM (Central Standard Time)

Posted:

Yesterday

Starting Date:

Jul 1, 2026 Job Description This position is for the 2026-2027 school year. Interviews may begin before the application deadline.

POSITION

School Support Team:

School Secretary

SCHOOL / DEPT

Boyle County Middle School

EVALUATOR

Principal or Designee

SALARY SCHEDULE

School Support Team - Level C (elementary and middle school)

APPROVED BY

Boyle County Board of Education DATE:

April 2022 ABOUT US Kids come first at Boyle County Schools. We're proud to employ a team of educators and staff who strive for excellence, crave innovation and look for ways to provide students with personalized learning environments. A state and national leader in education, Boyle County Schools elevates more than 2,700 students to the highest levels of achievement through growth in academics, the arts and athletics.

ABOUT THE POSITION

The School Secretary serves as a key member of the school support team and is required to perform highly responsible, complex and administrative duties for a school Principal. The School Secretary will exercise independent judgment in assisting with daily tasks and ongoing projects, including but not limited to handling sensitive information, collecting and processing data, preparing, collecting and managing school funds, greeting the public and any other special projects as assigned. Based on school enrollment size, the School Secretary may also be tasked with attendance and / or reception duties, including greeting visitors and callers and responding or providing appropriate direction, all while providing a welcoming, safe and secure learning environment.

JOB QUALIFICATIONS

This position requires any combination equivalent to: A high school diploma or G.E.D. Certificate as required by Kentucky law. Two (2) years of responsible and varied secretarial experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following are listed for reference. Success will involve the ongoing demonstration of desire and ability to perform responsibilities effectively, efficiently, pleasantly and with a focus on student success. Assist the Principal with administrative matters; handling visitors and callers, exercising judgment and applying experience in making decisions; provide information in accordance with established procedures and policies; refer problems requiring technical answers to appropriate administrators. Interview and screen callers and visitors, including students, teachers, administrators, parents, vendors and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning District policies, procedures and established regulations. Communicate with parents and District personnel on confidential or sensitive issues; screen incoming calls to gather and exchange information. Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; prepare materials as assigned; compose correspondence or prepare from rough draft. Research and compile information and compute statistical data for federal, State and District reports and special projects as assigned. Train and provide work direction to other clerical personnel as assigned. Type a variety of items including inter-office communications, requisitions, forms, letters, special projects, legal documents and other materials; establish, modify and maintain project and confidential filing systems. Schedule meetings, conferences and appointments for the Principal; maintain various calendars; arrange for conference rooms and refreshments; arrange and schedule travel accommodations as necessary. Assist in the maintenance of department budgets; enter data into software programs to charge appropriate accounts; review invoices, requisitions and purchase orders for accuracy, completeness and compliance with department and District policies; inspect and verify accuracy of District financial reports with office records; research and resolve discrepancies as needed. Review or prepare a variety of materials and documents, including financial documents, invoices, inventory records and statistics; order supplies and materials and prepare purchase orders; assure adequate forms and supplies to support office operations. Attend a variety of meetings; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare and distribute minutes. Take and transcribe dictation of letters, reports, bulletins, meetings and memoranda as required; provide secretarial and clerical assistance to other staff as necessary. Maintain a variety of complex personnel records, time sheets, lists, files and records, including confidential materials. Compile data for budget; post and maintain budget and financial records of a variety of programs; monitor account balances and record expenditures. Receive, open and screen incoming mail and independently compose replies according to established procedures. Operate a variety of technology and equipment, including a computer, various types of software, copiers and other office equipment. Knowledge of modern office practices, procedures and equipment, including phone techniques and etiquette, and record-keeping techniques. Correct English usage, grammar, spelling, punctuation, vocabulary and oral and written communication skills - practicing interpersonal skills using tact, patience and courtesy. Establish and maintain cooperative and effective working relationships with others, understand and work within scope of authority. Participate in staff activities and in special training programs. Maintain regular attendance. Strict adherence to the Policies and Procedures of the Boyle County Board of Education, the Employee Handbook and Kentucky Revised Statutes. Fulfilling contractual obligation of days worked. Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Student workers and parent volunteers as assigned.

WORKING CONDITIONS

Regularly required to use hands for simple grasping and fine manipulatives. Regularly required to communicate effectively using speech, vision and hearing. Frequently required to stand; walk; and stoop, kneel, crouch, or crawl. Occasionally required to sit and climb or balance. Occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Occasionally exposed to outside weather conditions. The noise level in the work environment is usually loud.

DISCLAIMERS AND OTHER PERTINENT INFORMATION

The work environment described is representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. This document does not create an employment contract, implied or otherwise.

Position Type:

Full-Time