Administrative Services Associate

Administrative Services Associate University of North Carolina Wilmington - 4.3 Wilmington, NC Job Details Full-time $36,946 - $40,500 a year 15 hours ago Qualifications Student supervision Operations management IT asset management Bachelor of Science Operational management Banner Academic institution experience Filing Executive administrative support Mid-level Databases High school diploma or GED Schedule management Employee data management Managing budgets in a finance role Expense reports Financial records management Technology management Financial records review Grant budgeting Financial data management Educational program scheduling Computer skills Colleges/universities Budget management in education Office management Equipment inventory management Employee record maintenance Fixed asset management University experience Full Job Description Please see Special Instructions for more details.

PLEASE NOTE

This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Administrative Associate Working Title Administrative Services Associate Competency Level Journey Home Department Physics Physical Oceanography - 32371 Primary Purpose of Organizational Unit The Department of Physics and Physical Oceanography provides quality programs leading to B.S. and B.A. degrees in Physics, Coastal Engineering, or 3+2 Physics/Electrical Engineering degrees. Within a physics degree, students have an option of General Physics, Applied Physics, Environmental Physics, or Physical Oceanography. We provide courses that stimulate intellectual curiosity, imagination, rational thinking, and thoughtful expression, and we have a strong commitment to providing research opportunities for students in our department. College College of Science and Engineering - 323 College College/School Information University Information The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking. A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering. The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "

Doctoral Universities:

High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969. Location of Workplace Main UNCW Campus Brief Summary of Work for this Position The Administrative Services Associate provides comprehensive fiscal, administrative, and operational support to the Department of Physics and Physical Oceanography. The role ensures all departmental business practices follow university, college, and departmental policies.

Key Responsibilities:

Manage and monitor departmental budgets across state, grant, and other funding sources; assist the chair with fiscal planning. Serve as departmental financial reconciler to ensure proper use of university funds. Build and maintain accurate course schedules in Banner. Maintain confidential records, files, and databases, including HR hiring documents, fixed assets, and computer/surplus inventories. Oversee all travel processes, including pre-approvals, compliance, expense reports, and reimbursements. Manage the department's Technology Information Management Systems (TIMS) site and computer inventory. Support the department chair with routine and complex administrative matters. Handle general office operations such as room scheduling, phone coverage, visitor support, and preparation of class materials. Assist in supervising student workers. Minimum Education and Experience Requirements High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. Preferred education, professional skills and experience University experience or office environment experience. Required Certifications or licensure

N/A FTE 1.0 FTE

(40 hours per week) Months Per Year 12 Months Work Days Monday - Friday Work Hours 8:00 am - 5:00 pm Type of Position Permanent Anticipated Ending Date if Time-Limited Position Number 7617 Job Posting Date 06/10/2026 Posting Close Date 06/24/2026 Number of Openings Single Incumbent Special Notes to Applicants

PLEASE NOTE

: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. EEO Statement UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting https:

//jobs.uncw.edu/postings/39540 Applicant Documents Required Documents Resume Cover Letter Optional Documents