Administrative Assistant

III-OBGYN

Research NorthShore University HealthSystem paid time off, tuition reimbursement United States, Illinois, Evanston 2650 Ridge Avenue (Show on map) Sep 03, 2026

Hourly Pay Range:

$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Administrative Assistant III Position Highlights:

Position:

Administrative Assistant

III-OBGYN

Research

Location:

Evanston, IL

Full Time/Part Time:

Full Time

Hours:

Monday-Friday 8am-430pm

Hybrid

Required Travel:

Minimal travel required for coordinating meetings

A Brief Overview:

The Administrative Assistant III will provide advanced administrative support to the OBGYN Department Chair, the Executive Director of ILPQC, Principal Investigators and the research teams. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment. The ideal candidate has a passion for customer service and an enthusiasm to improve the lives of women and birthing people through groundbreaking research and quality initiatives.

What you will do:

Primary Executive Support - 50% Serve as the primary point of contact for the Executive Director of ILPQC, managing her schedules, correspondence, and communications.

Coordinate and manage appointments, meetings, travel and conference calls, ensuring the efficient use of their time.

Draft, edit, and proofread executive-level emails, memos, reports, and other documents, including slides, poster printing and preparation for presentations and speaking engagements

Ensure all communication is professional and reflects the Principal Investigator's voice and objectives.

Generate and compile reports, data analyses, and presentations for leadership decision-making. Research Department Support - 50% Work closely with research staff and Principal Investigators to facilitate research within the OBGYN, Pediatrics and Family Medicine Departments

Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.

Maintain files and records on current and past studies

Collaborate on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.

Process invoices, monitor spending, and reconcile financial statements for the research team.

Oversee office operations and supplies, ensuring smooth day-to-day functioning.

Assist in the onboarding of new administrative team members and contribute to their training.

Coordinate logistics, such as room set-up, audio-visual needs, registration set-up and catering and other event coordination.

Keep research staff lists, organizational charts and clinical office personnel lists up to date

Process contingent worker paperwork, parking forms, ordering keys

Make copies of flyers, consent forms, informational pamphlets; create folders

Write, do research for, and publish department newsletter

Take and distribute minutes (ie. community advisory board and data safety monitoring board meetings)

Run errands outside of the hospital on behalf of the departments

Plan and execute celebrations, seminars, and training days at the hospital and external locations within budget

Use Epic to update patient records with study materials

Assist in onboarding and training new employees

Perform maintenance of office space and technology

Handle sensitive and confidential information with discretion and professionalism What you will need:

Education:

Bachelor's Degree Preferred

Experience:

3 Years Administrative experience, preferably in a healthcare or hospital setting is required. Benefits (For full time or part time positions): Premium pay such as shift, on call, holiday and more based on an employee's job (For eligible positions)

Incentive pay for select positions

Opportunity for annual increases based on performance

Career Pathways to Promote Professional Growth and Development

Various Medical, Dental, Pet and Vision options

Tuition Reimbursement

Free Parking

Wellness Program Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off and Holiday Pay

Community Involvement Opportunities Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org. When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential. Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best". Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information. At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging-each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE:

Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.