Administrative Support Senior Associate, Pulmonology Research

Department:

36412 Wake Forest University Health Sciences•

Pulmonology Clinic Status:

Full time

Benefits Eligible:

Yes Hou rs

Per Week:

40

Schedule Details/Additional Information:

Monday

• Friday 8AM
• 5PM Pay Range $24.10
• $36.

15 JOB SUMMARY Under limited supervision, the Senior Administrative Support Associate facilitates the Program for Lung Health work by providing specialized and/or complex administrative and operational support for the Advocate Health/Wake Forest University School of Medicine's Lung Health Program. The successful candidate provides the necessary infrastructure so support leadership and committees, streamline operations, and maintain continuity across programs and initiatives. Responsible for the day-today operation of the program, including scheduling meetings, maintaining records, and coordinating communications among leadership, committees, and prospective and established members. Assists with organizing and executing Lung Health sponsored events, including conferences and symposia, grant writing workshops, and mentorship program activities. F acilitates cross-market engagement by assisting in the development and distribution of a program newsletter, website development and maintenance, and coordination of hybrid meeting formats for enterprise-wide program members. Assists with the administration of pilot funding mechanisms, including tracking applications, coordinating the review process, and managing award documents. Also provides administrative support for the clinical research center. Additional responsibilities include compiling information, creating spreadsheets, drafting communications and preparing written documents using Microsoft Word, Excel and other programs.

EDUCATION/EXPERIENCE

High school diploma or GED equivalent and minimum of two years related experience. Associate's degree/more than two years' experience preferred.

ESSENTIAL FUNCTIONS 1.

Performs a variety of complex tasks to assist or relieve direct supervisor of operational and administrative support activities by managing, organizing, prioritizing, completing and/or delegating work on behalf of supervisor when appropriate and within established guidelines, policies and procedures. May sign on behalf of supervisor as delegated. 2. Summarize the content of incoming materials, meeting minutes or other gathered data to assist supervisor with identifying emerging or priority issues. 3. Maintains leadership's or departmental calendar(s). This includes making appointments, arranging meetings, scheduling departmental activities, and arranging travel. Makes arrangements for facilities and audiovisual equipment as needed. Facilitates operational details of department/program/clinic. 4. May interview, hire, train and direct students or other administrative staff as assigned. This includes advising on new procedures, coordinating information and accommodating workload needs. 5. Responsible for screening and referring callers, taking messages, and routing calls according to procedures. Uses organizational familiarity and discretion to address concerns and escalates to direct supervisor as needed. Provides detailed responses to information requests about programs and activities. 6. Prepares routine to complex correspondence, agendas, proposals, course materials, schedules, articles, meeting minutes, reports and other materials. Reviews materials for accuracy and correct format. 7. Provides requested information for special reports/projects by researching files and records, retrieving stores data, compiling data, organizing and presenting information in a usable format, such as graphs, tables and charts. 8. Assists with business-related financial duties such as tracking accounts, producing financial reports, and providing budget preparation support. 9. Prepares, processes and maintains financial operation records, such as payroll, purchasing and requisitions. 10. Maintains inventory and supplies for department/program/clinic. 11. Performs other related duties as assigned.

SKILLS & QUALIFICATIONS

Excellent oral and written communication skills Proficient use of Microsoft Office Strong organizational skills with attention to detail Ability to work well with numbers and statistics Strong customer service skills Ability to direct the work of others Ability to maintain confidentiality

WORK ENVIRONMENT

Clean, well lit, comfortable, office environment May be subject to interruptions Our Commitment to

You:

Advocate Health offers a comprehensive suite of

Total Rewards:

benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more

• so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short•and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs

Educational Assistance Program Note:

Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview. About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. Under limited supervision, the Senior Administrative Support Associate facilitates department work by providing specialized and/or complex administrative and operational support for a department/program/clinic. Exercises judgement in selecting and applying established procedures correctly and when to refer situations based on thorough knowledge of assigned department/program/clinic standard operating procedures. Maintains cooperative working relationships and an open line of communication with other departments and members of the Medical Center. Resolves problems to improve customer service. Assists with the organization of the leadership?s time and maintains accurate schedules. Additional responsibilities include, compiling information, creating spreadsheets, drafting communications and preparing written documents using Microsoft Word, Excel and other programs.