Secretary - Attendance (MAE)

2026-27 School Year 178 days/year 8 hours/day Purpose Statement The job of Secretary - Attendance was established for the purpose/s of providing a variety of secretarial support to assigned administrators and/or department; establishing and maintaining department records; coordinating assigned projects, and compiling and distributing a wide variety of material and reports. Essential Functions Compiles data (e.g.work orders, budget reports, specialized reports, personnel records, etc.)for the purpose of preparing reports or processing requests. Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, etc.)for the purpose of completing activities and/or delivering services in a timely fashion. Maintains a variety of manual and electronic documents, files and records (e.g. work orders, timesheets, requests,etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Maintains the inventory of supplies and materials (e.g.forms, office supplies, etc.) for the purpose of ensuring items' availability. Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information. Processes a variety of documents and materials(e.g. timesheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines. Researches assigned topics for the purpose of providing information that addresses school operations. Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, the general public, students, etc.)for the purpose of providing information, facilitating communication among parties and/or providing direction. Other Functions Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:

Minimum Qualifications Skills, Knowledge, and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE

is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines; and vocational standards. ABILITY is required to schedule activities, meetings and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes, and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data, and utilize job-related equipment. Problem-solving is required to identify issues and create action plans. Problem-solving with data requires independent interpretation of guidelines, and problem-solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data, and working in multiple locations (by assignment).

Responsibility Responsibilities include:

working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget. The utilization of some resources from other work units is often required to perform the job functions. There is a continual opportunity to have some impact on the organization's services. Working Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires70% sitting,15%walking, and 15% standing. This job is performed in a generally clean and healthy environment. Experience Job-related experience is required Education High School diploma or equivalent Equivalency None Specified RequiredTesting None Specified ContinuingEduc/Training None Specified Certificates&Licenses None Specified Clearances Criminal Justice Fingerprint/Background Clearance