Service Admin

Job Overview We are looking for a highly organized and customer-oriented Service Administrator to join our team. The Service Administrator will be responsible for handling administrative tasks related to customer service, including managing service schedules, maintaining accurate records, processing invoices, and ensuring smooth communication between customers and the service team. The ideal candidate will possess excellent organizational skills, attention to detail, and a strong ability to handle multiple tasks simultaneously.

Core Functions Scheduling & Service Coordination:

Manage and coordinate service appointments to ensure efficient technician scheduling and timely service delivery, while working with parts departments to ensure required materials and supplies are available.

Customer Service & Communication:

Serve as the primary point of contact for customer inquiries, providing updates, resolving service-related questions, and conducting post-service follow-ups to ensure satisfaction and address concerns.

Work Order & Data Management:

Create, update, and close work orders with accurate documentation, maintain detailed service records including history and warranties, and ensure all service data is properly entered and managed in systems.

Billing & Administrative Support:

Process service-related invoices with accuracy, handle billing inquiries and discrepancies, and provide general administrative support, including paperwork, filing, and office assistance. Cometencies and Qualifications High school diploma or equivalent required. Associate's degree in business administration or a related field is a plus. Minimum of 2 years of experience in an administrative or customer service role, preferably in a service department or similar environment. Strong organizational and multitasking abilities. Excellent communication skills, both verbal and written. Proficiency with service management software, Microsoft Office Suite, and other basic office tools. Ability to work under pressure and meet deadlines while maintaining attention to detail. Basic understanding of service processes and customer service principles. Problem-solving skills and the ability to handle customer complaints professionally. Physical Requirements Ability to sit for long periods, use office equipment (computer, phone), and occasionally lift up to 25lbs pounds. (infrequently) Benefits Medical insurance (three plan offerings to fit your needs) Participate in HTI's Wellness Discount to save on monthly medical contributions Free virtual medical and behavioral healthcare through Teladoc Dental and vision insurance Safe Harbor 401k plan with company match Company-paid life and long-term disability insurance Industry-standard paid-time-off and paid holidays Parental and bereavement leave Employee Assistance Program Rewards and recognition program About HTI Hinton Transportation Investments (HTI) was founded in 1972 by the Hinton Family with the purpose of delivering the hardest heavy-duty solutions, together. We are a leader in the heavy-duty transportation industry with over 35+ locations in North America. HTI has grown over the years through its five divisions: New Life Transport Parts Center, Road Equipment Parts Center, Pace Transportation Services (2012), Martec International (2019), and US Trailer Parts and Supply (2023). Our core values are a true representation of our culture; passion, hands-on, simplify, consistency, humility, willpower and glad to be here . We seek to deliver long-term sustainable solutions for all interested parties - customers, employees, supplier partners and owners. Pace Transportation Services Full-line semi-trailer and spotter dealership covering every customer's needs, from sales and leasing to service centers to support repairs and a 24-hour mobile repair service. Authorized Fruehauf and Kalmar Ottawa Dealer as well as major specialty OEMs for heavy hauls, flatbeds, dumps, etc. Equal Opportunity Employer HTI is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, or transgender status), national origin, age, disability, genetic information, or any other status protected by applicable law. #INDP