Legislative Assistant

POSITION TITLE

Legislative Assistant

DEPARTMENT

City Council

REPORTS TO

President of Council _______________________________________________________________________________________

Position Summary:

Provides all inherent administrative and clerical support to the Planning and Zoning commissions as needed. Attend monthly Planning Commission (2nd Monday 6 p.m. subject to change) and Board of Zoning & Appeals Meetings (last Tuesday of the month 6:30 p.m. as needed), regular and special; keep an accurate and complete record of all proceedings of Meetings, preparing agendas, taking minutes, and distributing materials. Work independently and with the Clerk of council, on projects and events assigned by the city Council. Attend City Council meetings (1st & 3rd Tuesdays of each month 6 p.m.), to live stream the meeting proceedings to city constituents. In the absence of the

Clerk of Council:

Attend all Council Meetings, regular and special; keep an accurate and complete record of all proceedings of Council (Regular and Special Council Meetings, Committee of the Whole Meetings and Public Hearings. Prepare a record of proceedings as described in Articles IV, Section 10 (Procedure) (a) Keep a journal of proceedings, which shall be a public record. (b) "Ayes" and "nays" shall be entered upon the journal; and upon the passage of every ordinance or resolution, the vote shall be taken by 'ayes" or 'nays" and entered upon the journal; and no ordinance or resolution shall be passed without the concurrence of a majority of the members elected to Council. Certifies and/or attest to required documents, ordinances, resolutions, and materials for the City Council; authenticate by his or her signature all Minutes, Resolutions and Ordinances of Council. Post all ordinances, resolutions, statements, orders, proclamations, notices and reports required by law by the Charter. Prepare Council's materials for distribution, containing agenda materials all legislation the weekend prior to City Council meeting (Tuesdays). Prepare agendas, legislation and meeting materials for distribution to Council Members. Update legislation, minutes and other documents for signature. Develop and maintain minutes of meetings, resolutions, ordinances and progress reports, as assigned. Maintain departmental files for various projects and programs. Prepare and submit public notifications of Council businesses, as required by law and/or

Council Rules:

Notices and mailings for Council Public Hearings and submits same in accordance with applicable Public Notice Regulations. Notices for Special Council Meetings and delivers same to Council. Posts all notices for all departments and maintains record of those postings. Prepare Council agendas and Council information packets, including accepting applicable historical documents and pertinent records, and compiling proposed legislation for inclusion in the agenda of Council. Attend meetings of Council and Council Committees and prepare the taking and preparation of minutes. Deliver all adopted ordinances and resolutions to the Administration and assure all files on signed ordinances and resolutions are maintained on City file. Work independently on projects, as assigned by City Council. Work in conjunction with federal, state and local government agencies. Maintain a working knowledge of the Council Rules and Sunshine Laws.

Position Qualifications:

• Minimum of (2) year's full-time clerical experience.
• High School diploma.
• Business education courses.

Excellent oral and written communication skills. Ability to use personal computer---Microsoft Word, Excel, Outlook. Background Check required. Perform other duties as assigned. Part-time - Support Staff Position The Clerk must provide a time sheet for finance department, sign-off by the President of Council or the Council designee. Establish and maintain effective working relations with others and handle difficult interpersonal contacts.

• Equal Opportunity Employer

Job Classification:

Support Staff

Salary Range:

$ 18.00 to 25.00 per hour

Work Location:

4743 Richmond Road Warrensville Heights, OH 44128

Job Type:

Part-time Pay:

$18.00 - $25.00 per hour

Work Location:

In person