This job will be accepting job applications until the position is filled.
Annual Salary:
$50,544.00
00
Hourly:
$25.92
50
Department:
Planning & Preservation, Urban & Community Development Division:
Planning & Preservation Administration FLSA:
Non-Exempt Job Description:
In this role, you will perform a variety of advanced clerical and technical duties and support various board and commission meetings, including the coordination and preparation of complex agendas.
Examples of Duties:
Provides agenda support to various boards including but not limited to: the Board of Architectural Review
- Large (BAR-L), Board of Architectural Review
- Small (BAR-S), Board of Zoning Appeals
- Site Design (BZA-SD), Board of Zoning Appeals
- Zoning (BZA-Z), Design Review Board (DRB), and Planning Commission (PC).
Types and proofreads a wide variety of reports, letters, forms and resolutions; types from rough draft or verbal instruction; composes correspondence related to assigned responsibilities. Prepares agendas for various boards based on application materials and information provided by staff. After meetings, processes information, prepares action letters, and distributes as needed. Acts as liaison between the department and other city departments regarding legal documents, agenda items and routes contracts for signature. Distributes recorded documents; maintains official records of actions for various boards falling under the jurisdiction of the department. Prepares and maintains up to date records of Technical Review Committee (TRC) plan submissions, reviews and approvals. Assists with maintaining the department's webpage and other forms of external communication related to review board meetings. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings. Updates boards and commission lists and tracks term expiration dates of persons serving on boards, commissions, and committees utilizing specialized software such as Boards+. Enters and maintains agenda and application information in various city systems, including in permit/application tracking systems such as EnerGov and agenda management software or systems as may be utilized by the City Clerk. Also maintains paper records as needed. Prepares reports, maps, correspondence, and materials for Freedom of Information Act (FOIA) requests for the department as directed. Answers phones and emails and assists the public with requests for research. Prepares monthly reports; prepare and post required notices. Performs other duties as assigned.
Basic Qualifications:
Associate's degree (AA/AS) and one year of related experience and/or training; or equivalent combination of education and experience. Thorough knowledge of Microsoft Office or similar software. Ability to type a minimum of 35 words per minute by touch. Strong organizational and time management skills..
Preferred Qualifications:
Experience with specialized software and systems to include ArcGIS, Adobe Acrobat Creative Suite, permit tracking systems such as Energov, GovQA, Boards+, webpage management, and project management software is preferred.
Other Necessary Requirements:
May require evenings, weekends, and holidays as scheduled. The City of Charleston is firmly committed to Equal Employment Opportunity ( EEOC) as a fundamental policy to be implemented and observed in our daily operation. Our full EEOC statement can be found on our website: www.charleston-sc.gov [charleston-sc.gov]
