Published:

07/12/2026 St. Thomas the Apostle Catholic Parish in Southwest Miami, Florida is seeking a full-time Sacramental Coordinator and Religious Education Assistant. The Sacramental Coordinator/ Religious Education Assistant supports the parish's sacramental, liturgical, and catechetical ministries through the coordination of baptisms, marriages, and funerals; the maintenance of sacramental records; the preparation of liturgical celebrations; the management of sacristy resources; and assistance with Religious Education programs. The position works closely with clergy, parish staff, families, and the Coordinator of Religious Education to ensure the effective administration of the parish's sacramental and faith formation activities. The candidate performs duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

Essential Responsibilities include:

Baptism Coordination Serve as the primary contact for all baptism inquiries and registrations.\nProcess baptism applications and ensure all required documentation is received and complete.\nObtain necessary signatures and verify compliance with parish and diocesan requirements.\nMaintain accurate sacramental records and baptism files.\nEnsure baptism certificates are prepared correctly and archived appropriately.\nCoordinate and schedule baptism celebrations, including dates, times, celebrants, and family confirmations.\nOrganize baptism preparation classes, including scheduling instructors, reserving facilities, managing registrations, and communicating with participants.\nMonitor participation levels and ensure adequate enrollment for scheduled classes. Funeral Coordination Serve as the primary contact for families making funeral arrangements with the parish.\nCoordinate funeral dates, times, and liturgical details with families and funeral homes.\nGather necessary funeral information, such as biographical information, special requests, and anticipated attendance.\nAssist families in selecting readings and other liturgical elements.\nCoordinate with the sacristy and other parish staff to ensure proper preparation of the church.\nSchedule celebrants, musicians, funeral homes, burial services, wakes, and related events.\nCoordinate funeral logistics with parish staff and ministry leaders as needed. Marriage Liturgy Coordination Assist in the preparation and coordination of wedding liturgies celebrated at the parish.\nPrepare marriage ceremony binders, worship aids, and liturgical materials for clergy, musicians, and participants.\nPrepare and issue sacramental certificates for marriage celebrations.\nCoordinate with clergy, musicians, wedding coordinators, and engaged couples regarding ceremony logistics.\nCoordinate marriage rehearsal schedules with the parish calendar.\nSchedule and lead wedding rehearsals, ensuring all participants understand their roles and responsibilities.\nPrepare and oversee the setup of the church for marriage celebrations, including liturgical furnishings, sacramental registers, and ceremonial items.\nEnsure marriage licenses are received, completed, and returned in accordance with civil requirements.\nRecord marriages in parish sacramental registers and databases in accordance with diocesan policies.\nPrepare and transmit notifications of marriage to the baptismal parishes of the bride and groom as required by Canon Law.\nMaintain accurate and confidential marriage records. General Liturgy Prepare weekly liturgical materials and worship folders for Sundays and Holy Days of Obligation.\nAssist in planning and preparing parish liturgies in accordance with liturgical norms.\nSupport the preparation of school Masses and special school liturgical celebrations.\nCoordinate altar servers and other liturgical ministers as needed.\nAssist clergy and parish staff with liturgical planning and execution throughout the liturgical year. Sacristy Management Maintain inventory of liturgical supplies and sacramental materials and ensure timely ordering and replenishment of supplies.\nAssist in maintaining an organized and properly equipped sacristy.\nEnsure that liturgical vessels, books, vestments, and other materials are available and prepared for parish celebrations. Sacramental Records Maintain accurate parish sacramental records in accordance with diocesan policies.\nRecord baptisms and other sacramental events in parish registers and databases.\nPrepare and issue sacramental certificates and official records as requested.\nEnsure all sacramental documentation is properly archived and readily accessible.\nMaintain confidentiality and accuracy in all parish records. Religious Education and OCIA Support Assist the Coordinator of Religious Education (CRE) throughout the year with administrative and program needs related to the Religious Education, including Children's Faith Formation and the Order of Christian Initiation of Adults (OCIA).\nPrepare, print, and distribute certificates for sacramental and formation programs.\nAssist in the preparation, organization, and distribution of class materials and books.\nPrepare and send notifications to baptismal parishes regarding the reception of sacraments in accordance with diocesan and canonical requirements.\nSupport registration, recordkeeping, and communication efforts for Religious Education and OCIA participants.\nProvide administrative assistance for sacramental preparation programs, retreats, and special events as needed.\nAssist with correspondence, mailings, and other clerical duties related to parish catechetical ministries.\n

Qualifications:

\nPracticing Catholic with a strong understanding of Catholic liturgy, sacramental life, and parish ministry preferred.\nExcellent organizational and administrative skills.\nAbility to work compassionately with families during significant life events.\nAbility to manage multiple projects and deadlines simultaneously.\nAbility to work occasional evenings, weekends, and parish events as required.\nAttention to detail and commitment to accuracy, confidentiality, and professional conduct.\nProficiency with office software, databases, and recordkeeping systems.\nStrong interpersonal and communication abilities.\nFluency in English and Spanish, both spoken and written required.\nMust have a professional demeanor, including adherence to dress code.

To apply:

Send resume and cover letter to ddelgadogarcia@stamiami.org.

Subject line should read:

Sacramental Coordinator / Religious Education Assistant.

NO PHONE CALLS

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Sacramental Coordinator and Religious Education Assistant