Church Administrator

Summary Description:

The Church Administrator at the First Congregational Church of Hampton, NH UCC is responsible for managing the administrative activities that support the church's daily operations. Work hours are flexible, minimum of 12 to 15 hours per week, schedule to be coordinated with the Board of Trustees. Duties include maintaining records and supporting the work of the pastor, treasurer, and church committees. The position requires strong organizational and computer skills, knowledge of bookkeeping, familiarity with church database programs (or the willingness to learn), the ability to work independently, and the ability to work collaboratively with both staff and church members. The ability to maintain confidentiality is crucial.

Position Title:

Church Administrator Work Hours:

12 to 15 per week Reports to:

Pastor and Board of Trustees Flexible Schedule:

Coordinated with the Board of Trustees

MINIMUM QUALIFICATIONS

Standard high school diploma or satisfactory completion of a General Education Development (GED) Testing program; business or technical training preferred. Previous experience in a secretarial/administrative/bookkeeping field. Knowledge of office management and business practice required; office computer skills mandatory, including experience with word processing, office, and financial software applications; church database programs. Experience with websites is a plus. The person in this position must be a self-starter and good at working independently. As the person in this position is often the first contact with the church, a welcoming attitude is required. The ability to maintain confidentiality is crucial.

REPRESENTATIVE DUTIES & RESPONSIBILITIES

Administrative Effectively communicate with the pastor to ensure attention is given to pertinent matters Maintain confidentiality of all matters related to the church office and this position Communicate regularly with the pastor to coordinate dates and schedules Assist the pastor in producing the weekly church bulletins Ensure the creation and distribution of the weekly e-newsletter (Constant Contact application) Assist the pastor in communicating appropriately with others to include telephone calls, emails, etc. Greet and receive occasional visitors to the church office in an appropriate manner Assist the pastor in preparing documents such as certificates, bulletins, letters, etc. Receive and distribute mail appropriately Assist in operation and schedule maintenance of all office equipment to promote efficiency Place orders for flowers as needed Ensure information about weddings, funerals, baptisms, confirmation, and membership is recorded in the church records. Maintain on-line Google church calendar (meetings, outside groups, special services, and events) Act as initial contact and provide guidance to applicants for facility use requests; submit completed requests to the pastor and Board of Wardens for approval Maintain and facilitate process for building-access requests Maintain accurate membership/mailing/contacts lists in Power Church database Inventory and order office supplies and materials as needed Compile the Annual Report (from each committee) each January Follow work scheduling and attendance requirements in a regular, predictable and punctual manner. Ensure adherence to good safety procedures Financial Enter pledge information in individual church members' files using Power Church database program (annually as determined and weekly as pledges are collected) Print and mail pledge statement to members on approved schedule Maintain information on church website as needed - including updating Vanco on-line donation portal Work with church Treasurer to reconcile financial accounts Provides monthly financial statements for Treasurer and Committees as needed Cut checks as needed

ESSENTIAL DUTIES

Job descriptions are designed and intended only to summarize essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the supervisor to assign additional tasks or otherwise modify duties to be performed. It should also be noted the order of duties/responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other.

Pay:

$24.00 - $30.00 per hour

Benefits:

Flexible schedule Paid time off

Work Location:

Hybrid remote in Hampton, NH 03842