Executive Assistant to Lead Pastor

Executive Assistant to Lead Pastor

MP CHURCH INC

Johns Creek, GA Job Details Full-time $50,000 - $60,000 a year 18 hours ago Benefits Disability insurance Health insurance Dental insurance Vision insurance 403(b) Qualifications Meeting minutes Employee onboarding Spanish Microsoft Excel Microsoft Outlook Non-profit experience Event coordination Expense management Executive administrative support English Mid-level Databases Invoice payment processing Microsoft Teams Managing executive calendars 4 years Onboarding process management Communication skills Editing Cross-functional communication Time management Full Job Description Executive Assistant Role Summary The Executive Assistant exists to provide high-level administrative leadership, relational coordination, and to our neighbors. This role ensures that the Lead Pastor is prepared, prioritized, and meaningfully connected to the people and initiatives that matter most. The Executive Assistant serves as a central coordination point across staff. This role is not simply task oriented. It requires anticipation, discretion, relational intelligence, and the ability to manage complexity in a dynamic ministry environment.

Department and Reporting Reports To:

Lead Pastor Works Closely With:

Pastoral Staff Schedule and Work Rhythm Full-Time, with significant flexibility Occasional evenings and weekends based on church events and leadership rhythms Rhythm will flex with ministry seasons and leadership needs Primary Responsibilities Executive Support and Prioritization Manage and maintain the Lead Pastor's calendar with a focus on strategic priorities Anticipate needs, resolve scheduling conflicts, and ensure preparation for all engagements Help steward the Lead Pastor's time toward highest-impact relationships and initiatives Governance and Leadership Coordination Support Church Council, Executive Committee, Finance Committee, Trustees, and other leadership bodies Prepare agendas, materials, and presentations for meetings Capture and distribute meeting notes, ensuring clarity and follow-through Coordinate committee nominations and leadership formation processes Communication and Alignment Serve as a key liaison between the Lead Pastor, staff, lay leaders, and external partners Draft, edit, and manage correspondence on behalf of the Lead Pastor Partner with the Creative team to ensure communication is aligned, clear, and consistent Help maintain strong relational connections across the life of the church Staff and Event Coordination Organize and support staff meetings, leadership gatherings, and retreats Coordinate events connected to the Lead Pastor (stewardship gatherings, recognition events, etc.) Assist in planning environments that are thoughtful, prepared, and people-centered Systems and Administrative Leadership Maintain key systems including calendars, databases, and reporting tools Support onboarding processes for new staff in partnership with finance and operations Process expenses, invoices, and administrative workflows with accuracy and timeliness Track action items and ensure follow-through on key initiatives Leadership Team Participation Serve as a contributing member of the Church Leadership Team Support alignment and execution of church-wide priorities Measures of Success The Lead Pastor is consistently prepared, focused, and supported Leadership meetings are clear, productive, and well-executed Communication flows smoothly across staff and lay leadership Key initiatives move forward with follow-through and accountability The church experiences increased clarity, alignment, and operational health Qualifications and Experience Qualifications Strong alignment with the mission, identity, and direction of Mount Pisgah Church High level of discretion, professionalism, and relational maturity Experience 4+ years of experience in administrative, executive support, ministry, or related field Bilingual (Spanish/English) Preferred Experience supporting senior leaders or pastors strongly preferred Experience within a church or nonprofit environment is highly valued Knowledge, Skills, and Competencies Exceptional organizational and time-management skills Strong written and verbal communication with pastoral sensitivity Ability to anticipate needs and proactively solve problems High relational intelligence and emotional awareness Ability to manage multiple priorities in a fast-paced environment Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, OneNote) Familiarity with church management systems (Planning Center, etc.) preferred

Compensation and Benefits Salary Range:

$50,000-$60,000. Full-Time role with benefits package per Mount Pisgah Church policy. Salary is commensurate with experience. Mount Pisgah offers a variety of insurance and retirement benefits including medical, dental,vision, life,and disability insurance, and a 403B retirement savings plan. Mount Pisgah also provides ministry-related expense reimbursement and other benefits appropriate to a pastoral leadership role.