Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide seamless support to senior leadership in Malvern, Pennsylvania. This fully onsite opportunity is a long-term contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, maintain confidentiality, and keep executive operations running efficiently. The ideal candidate will bring strong judgment, exceptional organizational skills, and the ability to coordinate meetings, travel, communications, and administrative projects in a fast-paced environment.

Responsibilities:

• Deliver high-level administrative support to senior executives, helping leaders stay focused on critical business objectives and daily priorities.
• Oversee a demanding executive calendar, resolve scheduling conflicts proactively, and adjust plans quickly as business needs evolve.
• Prepare leaders for meetings by organizing agendas, assembling briefing materials, and tracking next steps to support timely follow-through.
• Manage incoming communications with discretion, ensuring urgent matters are prioritized appropriately.
• Create and improve administrative workflows, reference materials, and standard operating procedures to strengthen executive support processes.
• Plan and coordinate executive meetings, leadership sessions, off-site events, and partner-facing engagements from start to finish.
• Draft, format, and refine presentations, reports, and executive correspondence with a high level of accuracy.
• Arrange travel, process expense documentation, and collaborate with internal teams on administrative needs and special assignments as required.