Primary Purpose The Personnel Specialist is a highly responsible civilian position responsible for the maintenance and integrity of Agency personnel information both paper and computerized personnel records for current employees and archived records. This position will also maintain personnel files and will conduct public records requests for all employees. Education and Qualification Requirements Associate's Degree or 1 - 2 years related work experience preferred High School Diploma or equivalent Valid Florida Driver's License Highly computer literate Advanced knowledge of Microsoft Word and Excel Duties Establish and maintain both paper and computerized personnel records Generate and update employee lists Manage employee evaluations Assist with posting, maintaining, and setting up interviews for open positions and team memberships Process and disseminate public record information upon request File and retrieve documentation, reports, and files as needed Utilize computers/applicable software/office equipment/printers/scanners Issue written/oral communications to improve efficiency Maintain and update all applicant/personnel database system(s) Develop and maintain COC communication Assist with coordinating promotional ceremonies Maintain confidential files Perform administrative/clerical functions Ensure agency mission/vision/values are maintained Receive and respond to correspondence Assist with maintenance and updates for all personnel database system(s) Maintain credibility of team/membership/committee information Process public records requests Process transfers within the agency Data entry, create, process correspondence, schedules, appointments, etc. Assist Human Resource Employment and Human Resource Personnel staff as necessary Other duties as assigned Job Controls and Complexities Report directly to supervisor Adhere to laws/agency policy/rules/ regulations/SOP/ procedures Comprehensive knowledge and understanding of Equal Employment Opportunity Commission (EEOC), Fair Labor Standards Act, Department of Labor Regulations, and Uniformed Services Employment and Reemployment Rights Act Maintain confidentiality/security of files and information obtained in the course of employment Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.) Contacts SJSO Employees General Public Other Government Entities Grade Classification Intermediate level to advanced level work Technical assistant work Requires practical knowledge of guidelines relating to a particular program area Does require independent decision making Physical Environment Work is primarily in an office environment Work under high stress situations Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends Sit for long periods See at normal range or with accommodations Hear at normal level or with accommodations Speak understandably Manual dexterity Ambulate independently Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs. Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs. Important Information Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel. The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor. See SJSO Policy for additional information on agency expectations

EFFECTIVE

07/24/2026

History:

Updated Job Description