Data & Administrative Support Coordinator

Sales & Operations Support Coordinator St. Petersburg, FL (33710) Full-Time About the Role We are seeking a highly detail-oriented and dependable individual to support our operations, sales, and administrative teams within a 120-employee manufacturing company. This is a hands-on, accuracy-driven role where your work directly impacts quoting, purchasing, and internal operations. If you are someone who notices small errors, stays organized, and takes pride in getting things right the first time, this is a strong fit. This position works cross-functionally with multiple departments, including Administration, Executive Leadership (C-suite), Sales, HR, Quality, Manufacturing, and Engineering. What You'll Do Enter and maintain accurate data in internal systems and spreadsheets Track and update the status of sales quotes and follow up on missing information Review work for completeness and accuracy before submission Purchase office and operational supplies (Amazon and approved vendors) Distribute supplies and coordinate basic office needs Assist HR with filing, document organization, and DocuSign/Adobe processes Support internal communication across departments to ensure information is correct and up to date What We're Looking For 1-3 years of administrative or data entry experience Strong attention to detail (critical for success in this role) Highly organized with the ability to manage multiple tasks Comfortable working in Excel (sorting, filtering, basic functions) Experience using AI tools (such as ChatGPT or similar) to improve efficiency and accuracy Strong judgment and practical thinking in day-to-day tasks Proactive, "doer" mindset - someone who takes initiative and follows through Experience with DocuSign or similar tools is a plus Important This role requires a high level of accuracy, organization, and follow-through. Candidates may be asked to complete a short skills assessment during the interview process. Why Join Us Stable manufacturing environment Work closely with leadership and multiple departments Clear expectations and structured responsibilities

Pay:

$18.50 - $22.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Give an example of how you've used AI at work Describe a time you caught a mistake that others missed. What was it, and what did you do? Ability to

Commute:

Saint Petersburg, FL 33710 (Required)

Work Location:

In person