Data & Office Operations Coordinator $15/hour ($31,200/year)

• Full-time
• On-site
• Monday-Friday, 8:30 a.

m.-6:00 p.m., 1.5-hour lunch About us. We're a family of South Texas Mexican candy businesses: retail stores, a distribution center, a wholesale distributor, and a heritage candy maker. The role. You'll be the go-to person for our data across all four of our companies. Working with every department, you'll make sure the information in QuickBooks and Toast is accurate and complete and fill in what's missing. You'll turn that data into the reports our teams use to make decisions, from regular sales reports to one-off requests. You'll also keep daily operations moving by processing orders between our companies, answering phones, and helping onboard new employees. We'll train you on our systems. What you'll do Data Fix and clean up existing data in

QuickBooks and Toast:

errors, duplicates, gaps, and mismatches between systems Keep product, price, customer, and vendor records accurate across all our companies, including setting up new items (UPCs, units, costs, and prices) Help the stores resolve price and item issues Help maintain the data tools we're building, and keep our procedures up to date Reports Build reports from our systems and data for any department Run a standard set of recurring reports on a set schedule Create one-off reports when someone needs something specific Build new data sets when a report needs data we don't track yet, or a gap needs filling Find information quickly when a salesperson needs it urgently Use AI tools like ChatGPT or Claude to clean up data, build reports, and speed up routine work Daily operations Turn purchase orders into sales orders between our companies, accurately and the same day Answer and route phone calls Help onboard and offboard employees Requirements High school diploma or equivalent Bilingual in English and Spanish Basic Excel experience: entering data, sorting, filtering, and simple formulas Experience using AI tools, and the ability to write clear prompts that get accurate, useful results Qualities we're looking for A good attitude

Coachable:

you take feedback well and put it to use Takes initiative: you spot what needs doing and handle it without being asked

Detail-oriented:

you double-check your work before calling it done

Curious:

when something doesn't add up, you ask why Dependable and on time Organized enough to juggle many small tasks without dropping any Calm and focused while switching between phones and data work Trustworthy and discreet with pricing and employee information Quick to learn new software Bonus points if you have An associate's or bachelor's degree QuickBooks, Toast, or other point-of-sale experience Office, retail, or distribution experience We are an equal opportunity employer.

Pay:

From $31,200.00 per year

Work Location:

In person