Records Management Supervisor

Job Summary We are seeking a proactive and detail-oriented Records Management Supervisor to lead our records and information governance initiatives. In this vital role, you will oversee the organization, classification, and secure storage of company records, ensuring compliance with legal and regulatory standards. Your expertise will drive efficient document management practices, support archival processes, and uphold the integrity of our information assets. Join us to champion best practices in records management while fostering a culture of accuracy, security, and continuous improvement. Submit your application through the Sheriff's Office Web address : Fayettesheriff.org

MAJOR DUTIES 1.

Develops, coordinates, and oversees the implementation of a comprehensive records storage plan in compliance with federal and state retention guidelines. 2. Manages access to and confidentiality of records; releases records in accordance with open records laws. 3. Ensures compliance with NCIC and GCIC audit guidelines and procedures. 4. Collects and analyzes information in the preparation of the Uniform Crime Reports and/or NIBRS; makes corrections as required by audits. 5. Prepares and ensures the accuracy of deposits; reconciles accounts; prepares payouts and maintains accounting records. 6. Receives and processes Computerized Criminal History Notifications, Restricted Record Applications, and Directives to Seal Juvenile Records; ensures the accuracy of entered data. 7. Assists with compiling information for Open Records requests; ensures accuracy, timeliness, and completeness. 8. Ensures office equipment and computer software is up to date; submits work orders as needed for repairs or technical support; maintains inventory of office supplies. 9. Compiles information from deposit and transaction reports into bi-annual report for submission to the Grand Jury. 10. Assists the Sheriff and division directors with changes to Sheriff's Office policy and procedures. 11. Assists with annual budgeting, required reporting, and statistical information. 12. Attends required training, conferences and meetings. 13. Trains, assigns, directs, supervises, evaluates, and disciplines personnel. 14. Performs other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION 1.

Knowledge of records management principles. 2. Knowledge of records retention guidelines. 3. Knowledge of Open Records Act requirements. 4. Knowledge of

NCIC/GCIC

rules and regulations. 5. Knowledge of Uniform Crime Report guidelines. 6. Knowledge of computerized records management systems. 7. Knowledge of Georgia law relating to restricted and juvenile records. 8. Knowledge of Sheriff's Office policies and procedures. 9. Knowledge of budgeting, financing, and accounting processes. 10. Knowledge of personnel laws and County and Sheriff's Office personnel procedures. 11. Skill in planning, directing and supervising the work of subordinate personnel. 12. Skill in working independently and in a team setting. 13. Skill in solving problems. 14. Skill in managing projects. 15. Ability and knowledge to secure, protect, maintain, and properly disseminate various pieces of confidential information including oral or written personnel, financial, medical, criminal, investigative, and operational or other sensitive information or materials.

Pay:

$55,635.17 - $61,198.52 per year

Benefits:

457(b) AD&D insurance Dental insurance Health insurance Paid time off Referral program Vision insurance

Work Location:

In person