IT Project Coordinator

IT Project Coordinator Doctor's Data Inc Saint Charles, IL Job Details Full-time $65,000 - $80,000 a year 20 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Life insurance Qualifications Project team coordination Project reporting Process optimization Workflow management (operations management method) Laboratory experience Process improvement Project coordination Mid-level Bachelor's degree Training Cross-functional collaboration Backlog management Communication skills Project stakeholder communication Cross-functional communication Progress tracking (project management tasks) Stakeholder management Full Job Description Make an Impact Where It Matters At Doctor's Data, we don't just run projects—we keep critical systems moving in an environment where accuracy, speed, and coordination matter. We're looking for an IT Project Coordinator who thrives on organization, follow-through, and bringing clarity to complexity. If you're the kind of person who naturally keeps things on track, connects the dots across teams, and makes sure nothing falls through the cracks—this role was built for you. What You'll Do You'll be the engine behind IT project execution—keeping initiatives organized, visible, and moving forward. Project Coordination Manage timelines, tasks, and deliverables across multiple IT projects Coordinate meetings, document outcomes, and drive follow-through Identify risks early and help keep projects moving without delays Cross-Functional Collaboration Partner with IT and business teams to ensure alignment Keep communication clear, timely, and actionable Bridge the gap between technical teams and operational stakeholders Documentation & Visibility Maintain organized, accurate project documentation Provide clear updates on progress, risks, and next steps Capture workflows, systems, and processes to build long-term structure Execution & Support Support system implementations, upgrades, and rollouts Coordinate training and user adoption efforts Ensure teams are prepared and aligned for successful delivery Process Improvement Bring structure where it doesn't exist Improve how projects are tracked, communicated, and executed Tackle backlog items and continuously identify better ways to work What You Bring You're organized, proactive, and not afraid to follow up (more than once if needed). Strong organizational and project tracking skills Ability to manage multiple priorities in a fast-paced environment Clear, professional communication skills High attention to detail and accountability Confidence working across teams and driving follow-through Experience & Background 3+ years in project coordination, operations, or similar roles Experience supporting IT or technical projects Familiarity with project tracking tools or systems Bachelor's degree preferred (or equivalent experience considered) Experience in healthcare, laboratory, or regulated environments is a plus What Success Looks Like Projects are organized, visible, and consistently moving forward Stakeholders are aligned, informed, and accountable Risks are identified early—not after they become problems Documentation is clear, useful, and actively used The IT team operates more efficiently because of you What This Role Is (and Isn't) This role is: A key driver of coordination and execution A partner to IT and business teams A builder of structure and consistency This role is not: A project owner with budget or final decision authority A technical architect or system decision-maker Work Environment Fully onsite in St. Charles, IL (5 days/week) Collaborative, team-oriented office environment Hands-on partnership with IT and cross-functional teams This isn't a "sit back and track tasks" role. It's a hands-on, high-visibility position where you help bring order, clarity, and momentum to critical IT initiatives. If you take pride in being the person who makes things happen—we want to meet you. Work Schedule Monday - Friday | 9:00 AM - 5:30 PM Benefits Medical, Dental, Vision, and Life Insurance 401(k) with employer match Paid Time Off (PTO) About Doctor's Data, Inc. Doctor's Data, Inc. is a premier international clinical laboratory specializing in integrative medicine, with over 50 years of experience providing specialty testing to healthcare practitioners worldwide. Our testing supports the assessment, detection, prevention, and treatment of: Heavy metal burden Nutritional deficiencies Gastrointestinal function Hepatic detoxification Metabolic abnormalities Diseases of environmental origin Learn more: https://doctorsdata.com/ Commitment to Inclusion Doctor's Data is proud to be an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. Important Notices EEO is the Law Supplemental Notice EEO Pay Transparency Notice Monday - Friday | 9:00 AM - 5:30 PM