Temporary Interim Administrative Services Clerk

Temporary Interim Administrative Services Clerk Florida International University - 4.3 Miami, FL Job Details Temporary $16 - $18 an hour 10 hours ago Benefits Health insurance Dental insurance Tuition reimbursement Vision insurance Qualifications Employee onboarding Event planning project management Social media post writing Phone reception Filing Project coordination Scanning Mid-level Event scheduling High school diploma or GED Hiring Overseeing academic personnel management Educational program scheduling Schedule creation Reservation systems Typing Faxing Onboarding process management 2 years Permitting phase involvement Full Job Description About FIU Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. Job Summary The Politics and International Relations Department is currently seeking a Temporary Interim Administrative Services Clerk to join their team of professionals.

Duties include:

Performs day-to-day duties tasks such as typing, filing, scanning, faxing, answering and handling scheduler related telephone calls or emails. Work alongside of Undergraduate Program Director / Online Learning Director to manage scheduling projects and activities including planning, initiation, and coordination implementation; initiates and coordinates all adjuncts personnel transactions for the department. Coordinates on matters related to adjunct hiring, contracts, and onboarding, as well as credentialing. Orients the adjuncts to department. Handles confidential HR issues concerning adjunct professors. Communicates with Adjuncts to ensure a thorough understanding of their course assignments and assisting them with any issues or concerns. Coordinates requests from adjuncts of necessary course materials, as needed. Responsible for room searches for meetings, events, workshops or colloquiums. Input course schedule and information for the department into the Online Class Management (OCM) portal; coordinate all aspects of course scheduling and Office of Class Management (OCM) tasks, processes, and procedures. Makes changes or prepares tickets for changes to course schedules. Manages and coordinates override requests/permits process. Coordinate, schedules and arranges meeting spaces and room reservations throughout the university reservation system. Coordinates specific activities, tasks, and assignments for the department (i.e., ceremonies, departmental conferences, functions, events, holiday parties, etc.), as well as project-oriented activities alongside of the office manager. Assists the PIR Department and Pre-Law Coordinators with ongoing assignments (i.e. flyers, social media posts, webpage, etc.). Assist Admin. Services Coordinator with overflow of expense reimbursements for faculty and also with book orders. All other general clerical duties associated with the position not listed herein. Minimum Qualifications High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience. Desired Qualifications Prior knowledge of scheduling is necessary. Prior departmental workload experience. Job Category Temporary Temporary Disclosure As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part. Upon completing an assignment, employees may apply for a position on FIU Careers. Work Schedule Monday-Friday 8:30 AM to 5:00 PM Advertised Salary $16.00-$18.00 per hour. Pre-Employment Requirements Criminal Background Check How To Apply Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. This posting will close at 12:00 am of the close date. How To Apply Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. This posting will close at 12:00 am of the close date. Disclosures Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email . Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or . All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.