Posting Details Position Summary Information Position Title Administrative Assistant, Emergency Services Position Type Full Time Regular Annual Schedule 12 months Expected Work Schedule Standard Anticipated Days Monday - Friday Anticipated Hours 8:00 a.m. - 5:00 p.m. with occasional overtime Anticipated Hours per Week 40 Work Location A-B Tech Woodfin Job Description Summary This position provides administrative support duties for the Emergency Services Division. Performs office tasks such as scheduling meetings, classes, and rooms, composing correspondence, answering and routing telephone calls/taking messages, greeting visitors, photocopying for the division, and serving as an information center for the building. Performs duties related to payroll, preparing and entering contracts for classes, both curriculum and continuing education. The Emergency Services Division prepares students for public safety initial or continued employment and therefore creates an environment similar to a public safety agency. Duties 1. Provides courteous, professional, and responsive customer service by greeting and assisting employees, students, public safety partners, and visitors, as well as responding to telephone inquiries. 2. Maintains confidentiality of sensitive and protected information and ensures that records and communications are handled in accordance with college policies, procedures, and applicable privacy requirements. 3. Assists faculty in preparation of course materials and the completion of course closing procedures. 4. Processes electronic answer sheets and produces various reports from the Scantron system. 5. Administers TABE testing for EMS and Fire programs, as needed. 6. Develops, and prepares division reports, program review documentation, and self-study materials for external accrediting bodies, agencies, and governing boards. 7. Assists department chairs and directors with maintaining departmental records, including scanning, organizing, and filing documents. 8. Prepares and submits monthly payroll for the Emergency Services Division. 9. Prepares summary of monthly time sheets for part-time employees and submits a payroll expenditures report to the Office of Administrative Services. 10. Collects and processes adjunct faculty agreements and completes required payroll forms and required documents. 11. Processes and maintains records of travel requests and reimbursements. Maintains records of travel expenditures by department. 12. Processes P-card purchases for the Division and assists departments with the reconciliation and documentation of P-card transactions. 13. Prepares, processes, and monitors purchase requisitions to ensure timely completion and compliance with established procedures. 14. Serves on College and division committees as assigned. 15. Assists with the coordination and preparation of departmental advisory committee meetings, including preparing agendas, recording meeting minutes, and maintaining meeting records. 16. Prepares semester schedules via Excel, Colleague, and other systems. 17. Maintains room schedule for Emergency Services Training Center and updates and posts daily class schedules and locations on lobby monitors. 18. Prepares, processes, and maintains affiliation agreements for the clinical sites within the Emergency Services Division. 19. Serves as campus cashier and bookstore coordinator, working closely with the main campus bookstore and business office. 20. Processes payments for American Heart Association (AHA) cards and maintains records and documentation. 21. Attends needed training sessions regarding new hire paperwork, I-9 form, and E-Verify 22. Assists new employees for the Woodfin campus with new hire paperwork; ensures all new hire paperwork is completed fully; communicates with HR employment team to keep them up to date on new hire paperwork completion; completes the I-9 form and E-Verify process consistent with applicable laws. 23. Submits and monitors work orders with the County for maintenance, repair, and facility-related needs within the Emergency Services Division. 24. Coordinates with campus police regarding changes to scheduled building access and door-opening times to accommodate weekend classes and other special scheduling needs. 25. Contributes to the College Vision, Mission, Values, and RISE statement. 26. Performs other duties as assigned. Minimum Requirements (Applicant must meet all of the minimum requirements) 1. Associate degree in Office Administration, Human Resources, or Emergency Services related degree. 2. One year of full-time or equivalent administrative assistant experience. Preferred Qualifications 1. One year of full-time or equivalent experience in a public safety agency administrative office. 2. One year of full-time or equivalent experience working in Human Resources 3. Current or previous NC certification in law enforcement, fire or EMS credentials. 4. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language. Special Instructions to

Applicants Applicant Should:

1. Read the following before submitting the

Application:

Application Selection Process Technical Support Tips 2.

Upload Required Documents:

When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.

PLEASE NOTE

DIPLOMAS

OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT

If selected for hire: If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work. Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.

PLEASE NOTE

FAILURE

TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.

Why Should I Work at A-B Tech? A-B Tech is nestled in the mountains of Western North Carolina and has served as the region's premier two-year college since our establishment in 1959. With four locations , the College service area includes Buncombe and Madison Counties. We are a family of approximately: 10,000 curriculum students 14,000 continuing education students 1,100 faculty & staff We offer an array of programs to meet local workforce needs which culminate in: 71 degrees 30 diplomas 122 certificates A-B Tech is indicative of the modern comprehensive community college - providing innovative educational programming and collaborative community development. If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family! A-B Tech Welcoming Culture (R.I.S.E) A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, and Support for Everyone. This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!

A-B Tech is looking for:

A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.

Position Summary Posting Detail Information Review Date:

(Application should be submitted by 8:00 a.m. EST on this date for consideration) 10/15/2026 Start Date 11/19/2026 Keep Open Until Filled Yes Salary or Hourly Pay Range (Salary is Non-Negotiable) $44,532 Total Compensation Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation. The total compensation for this position includes an 26.1% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy. Benefits Summary Medical and Pharmacy Plan Dental Plan Vision Plan Flexible Spending Accounts Short and Long-Term Disability Death Benefits Life Insurance Supplemental Policies Professional Liability Vacation Leave up to 26 days per year Sick Leave of 12 days per year Holiday Leave All required protected leaves plus: Civil, Bereavement, Parental, Community Service, Maternity/Paternity, Shared, Educational, Military Tax-sheltered Supplemental Retirement Plans Tuition Reimbursement Plan State Employees Credit Union membership Employee Assistance Network Annual Flex Benefit Alternative Work Schedules Longevity Pay Educational Attainment Personal observance leave (2 days) Questions A-B Tech's Human Resources (HR) department is located on the main campus at the Sunnicrest House . This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home's life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am - 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at hr@abtech.edu . We look forward to welcoming you to our A-B Tech family!