Administrative Assistant III Laboratory Services

Administrative Assistant III Laboratory Services Catholic Health System - 3.5 Buffalo, NY Job Details Full-time $20.98 - $31.46 an hour 1 day ago Qualifications Associate of Applied Science Computer operation Microsoft Excel Microsoft Outlook Workflow management (operations management method) Computer literacy Executive administrative support Purchase order management Mid-level Printer (troubleshooting support) 3 years Secretarial Science Medical administrative support Task prioritization Purchasing Typing Managing executive calendars Epic Medical terminology Communication skills

Full Job Description Facility:

Seton Professional Building Shift:

Shift 1

Status:

Full Time FTE:

1.000000

Bargaining Unit:

ACE Associates Exempt from

Overtime:

Exempt:

No Work Schedule:

Days Hours:

0700-1500 0800-1600

Summary:

Primary responsibility is providing complete administrative support, and acting as confidential Administrative Assistant, to the System Director, Laboratory Services & Laboratory management team throughout Catholic Health (CH) as needed. Provides the administrative support in managing daily tasks, reminders, and scheduling; maintains a work flow required for the effective functioning of the Laboratory Services Department. The associate performs this regularly, multi-tasking with changing priorities at a high level of important and confidential matters and issues. Coordinates the needs of an executive office; maintains confidential interaction with professionals inside and outside of the organization. Additionally responsible for coordinating budgetary information, handling capital & operational purchase orders and invoices, assisting in processing contracts, and managing timekeeping duties for laboratory leadership and quality teams. The associate is also secondarily responsible to investigate patient concerns in Epic as needed. The individual has responsibility to complete these functions to support overall laboratory service line growth and operations across the CH network.

Responsibilities:

EDUCATION AAS

Degree required or graduate of secretarial/business administrative program

EXPERIENCE

Three (3) years Administrative Assistant experience in a Health Care Office CAP/CPS Certification a plus

KNOWLEDE, SKILL AND ABILITY

Excellent written, oral, interpersonal and communication skills Ability to effectively prioritize work responsibilities and work with little or no supervision Working knowledge of office equipment to include printers, fax machines, copiers and the ability to troubleshoot and replace cartridges Computer literate; demonstrated experience with Microsoft Office Suite including use of Microsoft Excel, Outlook and Word Medical Terminology; type 60 wpm Epic experience preferred

WORKING CONDITIONS

Confidential and professional environment Fast paced office environment at executive level with high work volume requiring quality, efficiency, and accuracy Requires proactive and positive attitude Must be flexible and accessible Works well in well lit, environmentally controlled office setting