Administrative Specialist 1

Administrative Specialist 1 GAI Consultants Inc - 3.5 Overland Park, KS Job Details 1 hour ago Benefits Paid parental leave Paid holidays Disability insurance Health insurance Dental insurance Tuition reimbursement Paid time off Parental leave Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Spreadsheets Document viewing software Adobe Acrobat Full Job Description GAI Consultants, Inc. is looking for an Administrative Specialist 1 whose primary responsibility will be assisting engineers in the development of project deliverables for clients. The successful candidate must have strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills, and experience with large (100+ pages) documents. Bring your talent to a range of stimulating projects alongside supportive and accomplished teammates—advance your career, fulfill your professional aspirations while working with a dynamic leadership team, and express your entrepreneurial spirit as an essential contributor to an established and growing company. Sound like a fit? We'd love the opportunity to get to know you!

Essential Duties and Responsibilities:

Will primarily support the Power Delivery Engineering Business Sector on projects including preparation and detailed review of deliverables. Work will involve coordinating with staff in four other offices and prioritizing work based on client schedules and needs. Will be responsible for updating client and internal tracking spreadsheets. Will be responsible for performing detailed QA/QC checks of project deliverables. Assists in the preparation of project-related documents to comply with client and/or GAI Branding standards; assist with project processes/procedures for QA/QC requirements. Performs special projects and other tasks, as assigned. Strong Adobe Acrobat and Microsoft Office Suite skills, including Microsoft Word and Excel, are required. General Characteristics Begins to apply broad knowledge of principles and practices in a specific practice area. Begins to independently evaluate, select, and adapt standard techniques, procedures, and criteria. Beings to acquire general knowledge of principles and practices of related fields, and ability to function on multidisciplinary teams. Begins to apply teamwork skills to effectively plan, execute, and manage scopes, schedules, and budgets to meet project stakeholder needs Minimum Years of Experience 3+ Years of Experience Education Associate degree (or higher) from accredited college or university preferred. Combination of experience, related coursework and/or education may replace requirement for college degree. Certification/Licensure Notary Public preferred. Driver's License Technical Responsibilities Assists in the creation and maintenance of project related forms or documents. Answers questions about administrative best practices and procedures. Project and Task Management Occasionally plans and coordinates detailed aspects of projects. Assists with preparation of project scopes, schedules and plans for assigned projects. Occasionally assigns tasks to other administrative staff. Mentor other administrative staff. Management Responsibility Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria. Attends project meetings and assists with meeting minutes. Mentors junior staff by providing guidance, explaining responsibilities and reviewing work products. Communication Skills Possess effective oral and written communication skills; interacts with other staff; interacts with all GAI staff, outside vendors and clients. Communicates effectively to both technical and nontechnical audiences. Why GAI? GAI offers skilled professionals like you an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy work location and scheduling flexibility; your choice of comprehensive, personalized benefits; a range of employee wellness programs and discounts; and more. Feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth. Benefits To Working at

GAI Include:

Competitive Pay & Recognition Market based, competitive compensation Performance driven recognition and development bonuses Comprehensive Health & Wellness Medical, dental, and vision plans Company paid short-term and long-term disability Company paid life insurance Employee Assistance Program and wellness resources Meaningful Work-Life Balance Generous paid time off + 7 paid holidays An additional floating holiday—use it for what matters to you Paid maternity, paternity, and adoption leave Growth, Learning & Financial Security 401(k) with company match Tuition reimbursement Support and rewards for professional development and certifications Experience Required Microsoft Excel, Microsoft Word, and Adobe Acrobat skills, and experience with large (100+ pages) documents. 3 year(s): Years of Experience Education Preferred Associates or better in General Business Licenses & Certifications Required Driver's License Preferred Notary Public Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.