Administrative Support Specialist

Administrative Support Specialist at Calculated Hire Administrative Support Specialist at Calculated Hire in Santa Fe, New Mexico Posted in 1 day ago.

Type:

full-time

Job Description:

Administrative Specialist 3-6 Month Contract to Hire Santa Fe, New Mexico $21/hr This Administrative Specialist performs a variety of general accounting or technical duties as needed to implement, monitor and update financial, technical, and/or special data on assigned projects. Depending on assignment and department/division, may serve as liaison to downtown organization in determining needs and advising on programs available or tailoring programs to fit needs of groups; or may order equipment and materials to assure completion of project and/or acquire bids necessary to conform to procurement code in order to achieve project within budget. Essential Functions Manages and monitors computerized tracking system, by compiling specific project information needed to record the progress of each project (tasks, project participants, funding sources, work schedules and budgets). Assists in coordinating projects with various departments, committees and the City Council. Maintains accurate records of agenda items for documentation and for reference and processes payments for professional service agreements and construction contracts. Monitors budgets developed for projects and administrative operating expenses; assists Project Managers in reporting financial activity and performance statements relating to the progress of specific projects. Assists in administering the Request for Proposal (RFP) bidding process.

Performs administrative duties as necessary. Performs other duties as required. Education Requirement Associate's in Business Administration, Accounting, Computer Science, or other related field. Experience Requirement Three (3) years of experience in business administration as it applies to financial reporting, budget preparation, and business computer applications, including MS Word, MS Excel, Access, Power Point, etc. Education and Experience Equivalency One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements. Licensure and Certifications • Must possess a valid driver's license.