THC - Event Coordinator (Administrative Assistant III) 26-2100-69

THC - Event Coordinator (Administrative Assistant III) 26-2100-69 ( 00058406 )

Organization :

TEXAS HISTORICAL COMMISSION

Primary Location :

Texas-Austin Work Locations :

French Legation SHS 802 San Marcos St Austin 78702

Job :

Office and Administrative Support Employee Status :

Regular Schedule :

Full-time Standard Hours Per Week :

40.00

Travel :

Yes, 5 % of the

Time State Job Code :

0154

Salary Admin Plan :

A Grade :

13 Salary (Pay Basis) : 4,000.00 - 4,350.00 ( Monthly )

Number of Openings :

1

Overtime Status :

Non-exempt Job Posting :

May 13, 2026, 3:45:31

PM Closing Date :

May 28, 2026, 4:59:00 AM Description

JOB OBJECTIVE

Performs complex (journey-level) administrative support work. Under the supervision of the Site Manager, the Event & Program Coordinator Lead is responsible for planning, coordinating, promoting, and implementing all special event rentals, group sales, and onsite interpretive/educational programming at the French Legation State Historic Site. This is a front-line customer facing position representing the Texas Historical Commission at site functions both private and public. This position integrates event operations, public programming, customer service, and administrative support to maximize revenue, strengthen community partnerships, and enhance visitor experience. Work involves coordinating logistics, leading onsite hosting duties, developing interpretive programs, and supporting staff and volunteers. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES

1. Promote, book, and coordinate logistics for private rentals, group tours, corporate events, and community activities. 2. Maintain a schedule for all current events and track and respond to requests for proposed events. Research and recommend new opportunities for events to maximize exposure to target audiences and achieve site goals and objectives effectively. 3. Assist in providing logistical and operational support for site-hosted events, both public and private, particularly for the site's community partners' activities. 4. Contribute to social media promotion for the site, particularly as it relates to group tours and private event bookings. 5. May assist with light cleaning of floors, dust exhibits and store shelves, cleans door glass, empties trash, replenishes/clean restroom. 6. Coordinate all set-up and take-down activities planned in support of private events hosted at the museum facility or on the grounds. 7. Support the maintenance of partnerships with community organizations to produce and facilitate collaborative programs and outreach strategies. 8. In coordination with the site manager, improve and modify existing programs, events, and exhibits as required; implement programs onsite and online. 9. Assist in site marketing efforts by creating advertisements, print materials, and website/social media posts to promote programs and special events. 10. Serve as onsite host during private events and ensure compliance with site-use policies and safety procedures. 11. Maintain an active event calendar and track event usage and revenue. 12. Coordinate catering, vendor relations, setup/takedown, and event logistics. 13. Plan, develop, and implement interpretive, educational, and outreach programs. 14. Conduct tours, greet visitors, provide orientations. 15. Support community partnerships for co-produced programs. 16. Provide excellent customer service and assist with store sales and admissions. 17. Oversee procurement processes and maintain administrative records. 18. Train and coordinate volunteers and interns.

NON-ESSENTIAL DUTIES

19. Perform other duties as assigned. Qualifications

MINIMUM QUALIFICATIONS

• Associates degree or higher from an accredited four-year college or university.
• Minimum two years' work experience in at least one of the following areas: (1) cultural resource interpretation at a historic site, museum, or similar facility; (2) researching, developing, and implementing public interpretive programs or events; and/or (3) Work experience in planning, coordinating, overseeing, and managing group sales, conferences and/or special events.
• Minimum one year of customer service experience.
• The ability to maintain the security or integrity of the critical infrastructure;
• Valid driver's license, acceptable driving record and ability to drive a state vehicle; and
• Required to travel up to 5% of the work period.

PREFERRED QUALIFICATIONS

• Graduation from an accredited four-year college or university.
• Experience with state procurement and contract management.
• Experience recruiting, training, and managing volunteers for community and education programs;
• Willingness to learn or gain experience in the museum or historic site field.
• Experience with POS systems.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of event planning and museum education.
• Strong customer service, public speaking, and writing skills.
• Ability to multitask and meet deadlines.
• Ability to work independently and with diverse groups.
• Proficiency with Microsoft Office Suite.

REGISTRATION, CERTIFICATION, OR LICENSURE

Must have or obtain a valid Driver's License and Defensive Driving Course to be able to operate state vehicles.

ENVIRONMENT/PHYSICAL CONDITIONS

The workplace setting is a historic site, in an office and in outdoor settings where there is exposure to high temperatures, weather, dust, insects and pollution. This employee typically works irregular hours other than 8:00 a.m. to 5:00 p.m. with days off other than Saturdays, Sundays or holidays. R equired to respond to emergency situations. This position may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds and climbing steep flights of stairs on a regular basis. Must be able to work extended periods at a computer. Occasional travel with an overnight stay.

MILITARY EMPLOYMENT PREFERENCE

All CAPPS Recruit job postings extend priority of service to veterans, a surviving spouse, orphan of a veteran who was killed while on active duty, spouse of a member of the US Armed Forces/Texas National Guard serving on active duty, or spouse of a veteran with a disability if the spouse is the primary income for the household. To receive Military Employment preference, a copy of the

DD 214, NA

Form 13038, VA Summary Benefits Letter, or a DD Form 1300 with an applicable marriage license or birth certificate must be provided before an interview can be extended. REMARKS (Application procedures, Special requirements): The State of Texas application must be submitted through the CAPPS website . Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application. The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors. Section 651.005 of the Government Code requires males, ages 18 through 25, to provide proof of their Selective Service registration or of their exemption from the requirement as a condition of state employment. As part of the employment process, THC will conduct a driving and criminal background check. Unsatisfactory information relevant to the position may disqualify the applicant from employment. Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729. THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. Applicants must be eligible to work in the United States without requiring sponsorship. Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Veterans:

Go to www.texasskillstowork.com for assistance translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

For New Hires/Rehires :

Health insurance is available the 1st of the following month after a 60-day waiting period.

AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION

EMPLOYER