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Second Deputy Town Clerk (Part-Time) Job Summary The Town of Walworth, NY is seeking an organized, detail-oriented professional to serve as the Second Deputy Town Clerk. Operating under the direct supervision of the elected Town Clerk, this position provides vital administrative, clerical, and financial support to ensure the efficient operation of the Town Clerk's Office. The ideal candidate will maintain local government records, assist with the seasonal collection of property taxes, handle specialized filing tasks, and step in to assist residents with public services and inquiries when the Town Clerk or First Deputy is unavailable. Key Responsibilities •
Records Management :
Maintain, sort, and preserve official town records, maps, certificates, and historical documents in accordance with New York State retention laws. •
Tax Collection Assistance :
Assist the Town Clerk in receiving, processing, and recording town and county property tax payments; issue official tax receipts and handle accurate cash drawer balancing during heavy collection periods. •
Customer Service :
Greet Walworth residents, answer phone inquiries, and assist the public with information regarding tax bills, local ordinances, licensing, and town services. •
Permit & Licensing Assistance :
Assist in processing municipal documents, including dog licenses, conservation licenses (NYS DEC), hunting/fishing permits, and parking permits. •
Financial Transactions :
Accept payments for town fees, issue receipts, and assist with the daily or monthly reconciliation of transactions. •
Board Support :
Help prepare agendas, organize meeting packets, or log information for Town Board minutes when requested. •
Office Operations :
Perform general administrative tasks including photocopying, scanning, data entry, mail distribution, and email management via the dedicated office domain. Qualifications & Requirements •
Residency :
Preference will be given to residents of Walworth NY but not required. •
Education :
Graduation from high school or possession of a high school equivalency diploma. •
Experience :
Prior clerical, database, or office administration experience is preferred but not required. Experience with cash handling or basic bookkeeping is a plus. •
Technical Skills :
Proficiency with Microsoft Office Suite (Word, Excel) and an ability to quickly learn proprietary municipal software, including tax collection systems. •
Interpersonal Skills :
Strong communication skills and a customer-first mindset to engage effectively with community members. •
Background Screening :
Position may require passing standard town background checks, including alcohol and drug screening according to the town policy.
Position Logistics & Work Schedule Type :
Part-Time ( 18.75 hours per week).
Location :
Walworth Town Hall, 3600 Lorraine Drive, Walworth, NY 14568 (On-site).
Regular Hours :
Shifts are scheduled within standard town hall business hours: Monday through Friday, 8:00 AM•4:00 PM .
Summer Hours :
Shifts are scheduled within summer office hours running from Memorial Day to
Labor Day:
Monday through Thursday, 8:00 AM•4:30 PM , and Fridays, 8:00 AM•1:30 PM .
Schedule Flexibility :
Candidates must have schedule flexibility to accommodate evolving office requirements. Exact workdays and times may adjust throughout the year depending on the operational needs of the Town Clerk's Office.
Compensation :
Aligned with the current Town of Walworth Wage and Salary Schedule.
Application Process :
Interested candidates must submit a completed Wayne County Human Resources Employment / Civil Service Application to the Town Clerk's Office.
Pay:
From $17.94 per hour
Benefits:
Dental insurance Health insurance Paid time off Retirement plan
