Moving Company Administrative Assistant Moving Hearts Moving Company Huntsville, AL Job Details Part-time $15 - $20 an hour 1 hour ago Qualifications Computer literacy Organizational skills Multi-line phone systems Full Job Description Job Overview We are seeking a dynamic and organized Moving Company Administrative Assistant to join our team! This vital role ensures smooth daily operations by providing exceptional administrative support, managing client communications, and maintaining efficient office workflows. If you thrive in a fast-paced environment, possess strong organizational skills, and enjoy helping clients navigate their moving experience, this position is perfect for you! Your energetic approach and attention to detail will contribute to delivering outstanding service and ensuring the success of our moving operations. Duties Manage front desk responsibilities, greeting clients and visitors with professionalism and warmth Handle multi-line phone systems, directing calls efficiently and courteously while providing excellent customer service Maintain accurate records through data entry, filing, and updating client information using Microsoft Office and QuickBooks accounting software Coordinate scheduling, calendar management, and appointment setting for moving crews and client consultations Assist with bookkeeping tasks such as invoicing, billing, and tracking payments to ensure financial accuracy Support office management activities by organizing documents, proofreading correspondence, and managing confidential information securely Provide exceptional customer support by responding promptly to inquiries via phone or email and assisting clients throughout their moving process Experience Previous office experience in a clerical or administrative role, preferably within a moving company or related industry Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks or similar accounting software Strong computer literacy with excellent typing, data entry, proofreading, and organizational skills Bilingual abilities are highly desirable to better serve diverse client needs Experience handling multi-line phone systems with professional phone etiquette and clear communication skills Demonstrated ability to manage time effectively while juggling multiple tasks in a fast-paced environment Prior personal assistant or office management experience is a plus but not required Join us in delivering seamless moving experiences by providing top-tier administrative support! We value energetic professionals who are detail-oriented, proactive, and committed to excellence. This paid position offers an engaging work environment where your organizational talents will shine as you help clients transition smoothly into their new homes.

Pay:

$15.00 - $20.00 per hour Expected hours: 10.0 - 40.0 per week

Work Location:

In person