Weber High School - CTE Administrative Assistant (28730)

Weber High School - CTE Administrative Assistant (28730) 4.2 4.2 out of 5 stars Pleasant View, UT 84414 Full-time Weber School District 95 reviews

Full-time Title:

CTE (Career and Technical Education)

Administrative Assistant Calendar/Contract:

183

Days Salary Schedule:

Lane 5(H) -

Administrative Assistants Salary Schedule Hours:

8.0 hours/day | 40.0 hours/week

Benefits-Eligible :

Yes (Benefits Guide) •

EMERGENCY HIRE

•

Application Note:

This position will remain open until filled after a minimum of three (3) working days. Applications will be reviewed prior to scheduling interviews.

Position Summary:

The CTE Administrative Assistant will collaborate closely with the CTE Coordinator to support various Career and Technical Education initiatives, including OTECH attendance and grading, magnet programs, and testing coordination. This role involves administrative, financial, and logistical responsibilities to ensure the effective operation of CTE programs and compliance with district, state, and federal guidelines.

Essential Duties and Responsibilities:

Coordinate and facilitate the administration of state CTE Skills Competency Assessments and ensure timely reporting. Maintain records and schedules for district vehicle usage, including van maintenance tracking and coordination of transportation needs. Manage CTE purchasing card (P-Card) assignments and reconciliations; perform bookkeeping and budgeting tasks using IFAS, including teacher supply funds, expenditure analysis, vendor compliance, and invoice processing. Serve as the CTE data collection specialist for state audits, program evaluations, and funding applications, including Perkins Federal Grants. Maintain and update the CTE calendar with relevant conferences, meetings, and events. Promote OTECH programs by communicating opportunities, schedules, and authorizations to students and parents. Support magnet program initiatives and assist with Work-Based Learning (WBL) internships, including promotion, tracking experiences, managing timesheets, and coordinating with industry partners. Organize and support CTE-related events such as career fairs, expos, and community outreach efforts; contribute content for websites and promotional materials. Prepare and distribute CTE Pathways brochures, posters, and other marketing materials. Collaborate with universities on Concurrent Enrollment (CE) programs; maintain records related to registration, grading, credit tracking, and transcript distribution. Coordinate Career and Technical Student Organization (CTSO) funding and travel logistics; ensure compliance with district travel and competition guidelines. Process purchase orders, travel reimbursements, per diem requests, and check requests. Act as a liaison between the CTE department, district office, schools, and other departments. Perform additional duties as assigned by the supervisor. Adhere to district policies regarding attendance, absences, and evaluations. Attendance is an Essential Function of this

Position:

Physical presence at the worksite is an essential function of this position. The role requires in-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on-site equipment and resources.

Other Duties:

Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Minimum Qualifications:

Education:

High school diploma or equivalent required.

Experience:

Demonstrated experience in administrative support roles with increasing responsibility, preferably in an educational or CTE setting.

Skills and Abilities:

Proficiency in Google Workspace and spreadsheet applications. Strong organizational and project management skills. Basic bookkeeping and financial recordkeeping knowledge. Excellent written and verbal communication skills. Ability to manage multiple priorities, meet deadlines, and work with frequent interruptions. Strong interpersonal skills with the ability to work effectively with diverse groups. Ability to maintain confidentiality and demonstrate professionalism. Flexibility, creativity, teamwork, and a positive, proactive attitude.

Physical Requirements:

Must be able to frequently lift and/or move up to 10 pounds and occasionally up to 25 pounds.

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY

(EEO) EMPLOYER