Workplace Experience Coordinator

Description We are looking for an experienced and service-oriented Workplace Experience Coordinator to help create a welcoming, well-run office environment. This Long-term Contract position is ideal for someone who enjoys supporting daily workplace operations, delivering a high standard of in-person service, and keeping details organized in a corporate setting. The person in this role will serve as a key point of contact for employees, guests, and vendors while helping the office run smoothly each day.

Responsibilities:

• Welcome employees, visitors, and clients with a welcoming presence and ensure a positive arrival experience.
• Oversee reception and front-of-house activities, including answering inbound calls and directing requests to the appropriate contacts.
• Coordinate meeting spaces, visitor check-ins, and day-to-day workplace services to support smooth office operations.
• Provide administrative assistance such as document scanning, clerical support, and handling general office tasks as needed.
• Support onsite meetings and events by arranging hospitality services, food deliveries, and related logistics.
• Monitor shared spaces and common areas to maintain an organized, clean, and presentation-ready workplace.
• Respond quickly to employee questions and service needs while following through on open requests.
• Communicate with internal teams and external vendors through Slack and other business channels to keep operations aligned.
• Identify office needs proactively and address issues efficiently to maintain a high-quality workplace experience. Requirements
• Previous experience in workplace support, reception, hospitality, concierge services, or office administration is preferred.
• Strong customer service skills with the ability to interact confidently and effectively with a wide range of people.
• Excellent verbal and written communication skills in a business environment.
• Proven ability to stay organized, manage multiple priorities, and maintain close attention to detail.
• Comfort working independently in a fast-paced onsite setting with a proactive approach to service.
• Proficiency with Slack for daily communication and coordination.
• A detail-oriented demeanor and business-appropriate presentation are required.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .