2026-27 Operations Associate

2026-27 Operations Associate Legacy Solutions Inc Jacksonville, FL Job Details Full-time 2 hours ago Benefits Disability insurance Health insurance Dental insurance Vision insurance Life insurance Qualifications Associate's degree Full Job Description Legacy Solutions, Inc. - Operations Associate Opportunity for Charter School Partner Legacy Solutions Inc. is currently hiring on behalf of a charter school partner for an experienced and professional Operations Associate to support daily school operations, student information systems, family communication, and front office management. This opportunity is ideal for individuals who thrive in organized, fast-paced educational environments and are passionate about supporting student success through operational excellence.

We Offer:

At our charter school partner, we honor and invest in every member of our team. As a member of the Operations Team, you will receive:

Competitive Compensation:

A salary structure aligned to experience and responsibilities, with incremental increases based on verified years of experience.

Comprehensive Benefits:

Access to a full benefits package including medical, dental, vision, life insurance, disability coverage, and 401(k) plan contributions to support you and your family.

Professional Growth & Coaching:

Ongoing coaching and professional development to strengthen operational leadership and systems management.

Collaborative School Culture:

A joyful, mission-driven team that prioritizes strong relationships, shared accountability, and a family-like work environment rooted in HBCU excellence.

Technology & Resources:

A school-issued laptop and access to systems and tools necessary to perform the role effectively.

The Role:

The Operations Associate is the backbone of our front office and student information systems. This role ensures operational excellence across attendance, enrollment, records management, family communication, and campus logistics. The Operations Associate works closely with the Dean of Operations and the administrative team to maintain compliance, safety, and efficiency. This position requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced school environment.

Qualifications:

Education:

Associate's Degree required (Bachelor's Degree preferred)

Experience:

0-3 years of previous administrative, office management, or school-based experience preferred

Technical Skills:

Proficiency in Microsoft Office and Google Workspace Comfort with Student Information Systems (SIS) and data entry

Physical Requirements:

Ability to sit, stand, walk stairs, and move throughout the building regularly

Expectations:

We hold high expectations for our Operations Associate. Responsibilities include, but are not limited to:

Front Office Leadership:

Maintain a neat, organized, and welcoming office environment Greet and sign in visitors while monitoring the visitor management system Serve as gatekeeper to minimize unnecessary disruptions to instructional time Answer phones, manage transportation updates, check in tardy students, and facilitate early check-outs Receive and distribute mail and shipments

Attendance & Compliance:

Reconcile daily attendance using the school's Student Information System Update tardy, early check-out, and excuse note records daily Make personalized absence calls to families Partner with the Dean of Operations on excessive absence interventions

Student Information & Records:

Maintain cumulative student records with confidentiality and accuracy Process records requests for transfer students File all required documentation (report cards, excuse notes, etc.) Generate accurate attendance, disciplinary, and honor roll reports

Enrollment Support:

Assist with new student enrollment and registration (in person, phone, and email) Update systems to ensure accurate onboarding of new scholars Support enrollment events and family communication efforts

Supplies & Campus Operations:

Maintain systems for inventory and supply ordering Coordinate office, printer, and copier servicing Ensure teachers and staff have the necessary supplies Develop clear package distribution and notification systems

Health & Safety:

Monitor and maintain campus security procedures Administer student medication as required by policy Support compliance with school health and safety regulations

General Administrative Support:

Assist with campus preparation for the start of each school year Support coordination of school events, assessments, field trips, and communication distribution Provide operational support to ensure instructional time is protected

Statement of Non-Discrimination:

The charter school partner is committed to a policy of equal treatment for all individuals applying for employment. The school does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. About Legacy Solutions Inc Legacy Solutions Inc. is an innovative education and staffing company that connects passionate professionals with meaningful opportunities in K-12 schools throughout Florida and Georgia. We provide substitute teachers, permanent teachers, paraprofessionals, instructional support staff, and professional development services to help schools operate at their highest level. We are committed to strengthening underserved communities by offering job readiness training, workforce development, and career pathways for individuals exploring the field of education. Our team values excellence, reliability, integrity, and service. Whether we are staffing a classroom, training educators, or supporting a school's mission, Legacy Solutions exists to empower people and improve student outcomes. Join our growing team and help us make a lasting impact.