Account Payable/Account Receivable Specialist

Account Payable/Account Receivable Specialist Nashoba Regional School District Nashoba Regional School District - Central Administrative Office - Bolton, Massachusetts This job is also posted in Nashoba Regional School District Job Details

Job ID:

5720599

Application Deadline:

Jun 05, 2026 11:59 PM (Eastern Standard Time)

Posted:

Yesterday

Starting Date:

Jul 1, 2026 Job Description

Position:

Accounts Payable/ Accounts Recievable Specialist

Organizational Scope:

This position reports directly to the Assistant Superintendent of Finance, Operations, and Safety and is a member of the Business Office. The position requires a detail-oriented and collaborative administrative and accounting professional with experience supporting financial operations, accounts payable and receivable processes, and organizational efficiency in fast-paced environments. Proficient in accounting systems including Infinite Visions and QuickBooks, as well as Microsoft Excel, Google Sheets, Google Workspace, and Microsoft Office applications. Demonstrated ability to manage multiple priorities simultaneously while maintaining accuracy, professionalism, and strong attention to detail. Nashoba Regional School District employs educators without regard to age, physical, mental or psychiatric disability, genetics, race, religion, sex, sexual orientation, gender identity, marital status, national origin, or military status. NRSD welcomes employees with diverse racial, cultural, religious, class, and/or gender backgrounds and experiences.

Position Responsibilities:

Review, verify, organize, and distribute accounts payable and receivable invoices; match and batch invoices for processing. Enter invoices into the financial system accurately and in a timely manner; forward to department managers for review and approval. Organize, prepare, balance, and distribute checks; process voids, stop pays, and refunds. Process and record incoming payments and deposits, posting and applying them accurately to the corresponding accounts through the Treasurer as needed. Process purchase orders — including creating, filing, emailing to schools, and closing them out. Use fiscal software to process and track funds and payments. Correspond with vendors, respond to payment status inquiries, and maintain strong vendor relationships. Research aged invoices and review vendor payment history to verify prior payment status; escalate unresolved invoices to appropriate department managers. Consistently review and reconcile vendor statements, credit card statements, and bank statements. Maintain vendor files in the financial system including W9 requests. Ensure compliance with state and federal fiscal laws, school committee policies, and regulations; communicate any compliance deviations to management. Maintain files on all accounts paid and processed in accordance with state regulations. Maintains and process 1099s. Maintain district contract files. Process invoices for accounts receivable; follow up to ensure timely collection of payments. Process Preschool payments and generate statements. Work with the Early Childhood Coordinator to provide financial information to parents. Process employee reimbursements. Perform month-end closing activities including journal entries, account reconciliations, and preparation of financial reports. Perform reconciliations between the general ledger and revolving funds. Provide monthly accounts receivable and payable reports to management; assist with budget preparation and county/state reporting. Review and approve financial transactions from schools and departments in the district's financial system. Maintain accurate and organized financial records, files, and documentation (digital and paper). File financial paperwork, assist with annual audits, and support records retention and destruction process. Record and track public record requests. Provide backup support to other business office team members as needed. The omission of specific duties here does not exclude them from the position's responsibilities if the work is similar, related, or a logical assignment to the position.. Qualifications and Requirements Bachelor's degree in Business Administration or a related field preferred; equivalent relevant work experience will be considered. Experience with accounting systems required; knowledge of Infinite Visions and QuickBooks strongly preferred. Prior accounts payable and/or accounts receivable experience in a municipal or school district setting preferred. Proficiency in Microsoft Excel and/or Google Sheets required. Working knowledge of Google Workspace and Microsoft Office applications. Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously. Ability to work collaboratively as a productive team member with colleagues, staff, and community stakeholders. Excellent written and verbal communication skills. Strong interpersonal skills with the ability to establish and maintain positive relationships with district constituents. Ability to assist in maintaining the safety and security of students and school property, including participation in fire drills and emergency procedures in accordance with applicable laws and School Committee policies. Ability to work onsite in district schools and administrative buildings is an essential function of this position. Work is primarily performed in an office setting and typically involves light physical activity. The environment includes regular interaction with staff, varying room temperatures, background noise, and interruptions common in a business setting. The position requires the ability to use a computer and standard office equipment. The position is 12 months; 8am-4pm, Monday through Friday. Benefits include health, dental, vision, LTD & Life Insurance; participation in a retirement system; paid time off; and other benefits in accordance with district policy. Salary is commensurate with experience, qualifications and education and internal equity.

Position Type:

Full-Time

Salary:

$65,000 to $75,000 Per Year