Account Specialist II

Job Description

POSITION

Accounting Specialist

II CLASSIFICATION

Full-Time

DEPARTMENT

Business Office

FLSA STATUS

Exempt

LOCATION

New Town, ND Campus

PAY RANGE

DOE

OPENING & CLOSING DATE

April 27, 2026 - Open Until Filled Nueta Hidatsa Sahnish College ("NHSC") strives to provide a unique educational community founded in culture and spirituality that nurtures holistic student success. Since 1973, our staff has championed the role of higher education.

POSITION SUMMARY

The Accounting Specialist II is responsible for accounts payable and payroll functions in compliance with established policies, procedures, and internal controls. This position ensures timely vendor payments, accurate payroll processing, regulatory compliance, and financial recordkeeping. The Accounting Specialist II works closely with Human Resources, Business Office staff, and departments across campus to support operational and financial integrity.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

Accounts Payable Maintain accurate electronic records of accounts payable and purchasing activities Establish and manage vendor accounts Review purchase orders and check requests for: o Completeness o Accuracy o Policy Compliance Payroll Processing Process bi-weekly payroll accurately and on schedule Maintain payroll calendars and deductions Review timecards and resolve discrepancies Verify employee records entered by HR Process payroll-related changes (tax withholdings, updates, etc.) Track and record employee leave balances Prepare manual payroll checks and special pay runs Arrange payroll disbursements and vendor payments Distribute payroll checks securely Page 1 of 3 Payroll Compliance & Reporting Prepare and record federal and state payroll tax deposits Assist with quarterly payroll tax filings Generate payroll reports in accordance with deadlines Support payroll audits and documentation requests Internal Control & Compliance Ensure compliance with: o Federal, state, tribal & institutional regulations o Payroll Tax Requirements o Procurement policies. Maintain confidentiality of financial and employee information Systems & Records Management Maintain AP and payroll records in Jenzabar Support system updates and testing Ensure data accuracy across payroll and accounting modules Administrative Duties Provide guidance to departments on procurement processes Assist in resolving payment and payroll inquiries Support audit preparation and documentation And other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE:

Knowledge of accounting principles, payroll practices, tax regulations, procurement processes, and financial reporting.

Skills:

Strong customer service, organizational, and communication skills. Strong data entry, reconciliation, time management, and communication skills.

ABILITIES

Ability to maintain confidentiality, identify discrepancies, apply policies consistently, and meet deadlines. Ability to perform duties with minimal supervision.

REQUIRED EDUCATION & EXPERIENCE

MINIMUM

QUALIFICATIONS

Associate degree in Accounting, Business, or related field; equivalent combination of education and experience may be considered.

PREFERRED QUALIFICATIONS

Bachelor's degree in Accounting, Business, Finance, or related field or two (2) or more years of experience in accounts payable and/or payroll processing.

WORKING CONDITIONS

HOURS:

Normal schedule is 8:00 AM - 5:00 PM with a one-hour lunch unless otherwise approved. Page 2 of 3

ENVIRONMENT:

Work is performed in an office setting under usual office working conditions. The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Ability to lift up to 25 pounds.

ACCOMMODATIONS

Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions. If interested, please submit the following information: Application Cover Letter Resume Transcripts/Certifications ID Indian or Veteran Preference (If applicable) 3 Letters of Reference (For instructor positions only) Submit to the following address: Alisha DeCoteau Human Resources Director Nueta Hidatsa Sahnish College PO Box 490 New Town, ND 58763 HumanResources@nhsc.edu Nueta Hidatsa Sahnish College is a member of the AIHEC, and an Equal Opportunity Employer Page 3 of 3