Accounting Clerk

Job DescriptionJob Description Position Summary The Accounting Clerk supports daily accounting and administrative operations with an emphasis on cash application, payment reconciliation, customer credits/returns processing, and recordkeeping. This role ensures customer payments are accurately applied, merchant accounts are reconciled, sales tax exemption documentation is maintained, and return/credit activity is tracked through completion. The position also provides general support for office administration and cross-functional customer support as needed. Key Responsibilities Cash Application & Payment Processing Apply daily customer payments to invoices/orders and ensure timely, accurate posting. Process and post e-commerce orders and payment transactions through approved payment platforms. Batch, reconcile, and balance daily payment activity across merchant and financing accounts. Identify and resolve payment posting discrepancies and coordinate with internal teams as needed. Reconciliations & Controls Reconcile corporate card activity against portal transactions and internal accounting records. Enter missing transactions and request supporting documentation/receipts when needed. Assist with month-end corporate card reconciliation and maintain supporting backup. Returns, Credits, and Vendor Follow-Up Maintain and update returns/credits tracking logs, including status, tracking numbers, RMA numbers, and related documentation. Issue customer credits when appropriate and obtain vendor validation/approvals when required. Coordinate with internal stakeholders to ensure returns and credits are accurately recorded and resolved. Sales Tax & Documentation Management Maintain customer sales tax exemption certificates and update records across relevant systems and document storage. Organize and file accounting and administrative documents electronically and/or physically. Administrative & Office Support Monitor shared inboxes and respond to routine inquiries; route issues to the appropriate team members. Process incoming mail and scan/distribute documents as needed. Order office supplies and support basic office operations. Provide limited customer support coverage, including occasional order entry when needed. Reporting Prepare and/or distribute recurring accounts receivable reports (e.g., unpaid items, AR aging/financing reports) on a weekly basis. Qualifications 1-3 years of experience in accounts receivable, cash application, accounting support, or related administrative finance role. Comfortable working with transactional detail and high volume data entry. Experience reconciling payment platforms and/or corporate card activity. Strong organizational skills and follow-through; able to manage multiple workflows in a day. Clear written and verbal communication for internal coordination and customer/vendor follow-up. Proficiency with Excel/Google Sheets and general comfort learning new systems. Preferred Qualifications Experience with e-commerce order processing and payment gateways. Familiarity with sales tax exemption documentation and/or Avalara (or similar tools). Experience with ERPs/accounting systems and returns/credit memo workflows. Company DescriptionWe are a wholesale distributor of security and low voltage products.

Company DescriptionWe are a wholesale distributor of security and low voltage products.