Accounts Payable Specialist

Job Title:

Accounts Payable Specialist Job Description The Accounts Payable Specialist is responsible for managing various accounting tasks, including accounts payable, expense reporting, and sales and use tax submissions. This role requires meticulous record-keeping and adherence to deadlines to ensure all financial transactions are processed accurately and efficiently. Responsibilities Process vendor invoices by matching them against receivers, requisitions, and other forms of authorization according to company policies and guidelines. Investigate and resolve quantity and pricing discrepancies, making necessary corrections and calculating invoice adjustments and debit memos as needed. Develop and maintain a system for financial information, files, and records for the operation. Maintain accuracy of the Accounts Payable subsidiary ledger and reconciliations, resolving problems accurately and timely. Liaise with various internal departments to ensure timeliness and accuracy of invoice posting and payment. Prepare periodic accounts payable accruals, standard and adjusting journal entries as necessary. Manage and reconcile vendor accounts ensuring payment is made within accepted corporate and industry guidelines. Audit freight bills and employee expense reports. Manage the vendor Certificate of Insurance program. Prepare and issue accounts payable checks, print accounts payable reports, and maintain accounts payable files and records. Analyze product and expense accounts as necessary. Prepare and maintain annual 1099 reporting to IRS and any necessary correspondence. Assist in department month, quarter, and year-end closing requirements. Perform other duties as assigned. Essential Skills Associates Degree in Accounting plus 3 to 5 years of experience. Strong work ethic and organizational skills. Ability to analyze, research, and problem solve within an accounting system. In-depth understanding of accounting processes relative to general ledger, wire transfers, ACH, expense reporting, vendor record-keeping, and accounting chart of accounts. Capacity to work on multiple priorities under stringent deadlines. Able to maintain a high level of confidentiality in dealing with sensitive or proprietary information. Ability to read and interpret documents, write routine reports and business correspondence, and effectively communicate and interact with team members, customers, and suppliers at all organizational levels using tact and diplomacy. Ability to calculate figures and amounts such as discounts, interest, commissions, and proportions, as well as perform addition, subtraction, multiplication, and division. Intermediate to advanced knowledge of Microsoft Word and Excel. Must have experience in Accounts Payable and good Excel experience. Additional Skills & Qualifications Previous experience working with MRP systems (Syteline) is a plus. Working knowledge of accounting, database, and other manufacturing software preferred. Strong interpersonal skills. Successful completion of a 90-day probationary period. Work Environment The position is based in an office in Port Clinton. The company has experienced significant growth, doubling in size over the last couple of years, with an anticipation of growing 15% by 2026. Job Type & Location This is a Contract to Hire position based out of Port Clinton, OH. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Port Clinton,OH.

Application Deadline This position is anticipated to close on Jun 3, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.