Accounts Payable Specialist

Accounts Payable (AP) - Job Duties As the Accounts Payable (AP) Accountant , you will have primary responsibility for all the accounts payable functions of the company, including: Receiving and processing invoices for payment including verifying information against purchase orders, tracking lien waivers, retention payments, and other Subcontractor requirements Responsibility for performance of weekly check run, averaging 20 to 40 checks per week Reconcile multiple credit card accounts with three main credit cards, each with a high volume of transactions including performance of the monthly reconciliation Monitoring AP Aging to ensure payments are up-to-date and the company is taking advantage of early pay discounts when available Assisting in responding to and solving accounts payable inquires and discrepancies Verifying and adding new vendors into the Sage 300 software (Timberline) Assisting with accounts payable reconciliations as part of month-end close Provide administrative support to maintain detailed records Collecting lien releases for Account Receivable, to ensure prompt payment from our customers. Reconciling lien releases to the AP Aging by Job to ensure completeness on a monthly basis. Additionally, ensuring if Joint Checks are issued the fund can be passed through to the Vendor. Reconciling the Joint check account and Vendor statements. Recording all reoccurring Loans Payment, Credit Card Payment, Automatic withdrawals, etc. by the day the payment transacts the bank. Co-ordinating PO process with project managers, so that all AP Invoices arrive with PO number on the invoice are approve and coded per the PO. Creating and Maintaining a "Pay when Paid" process for each vendor Prelim a Job Projecting the cash requirements on a weekly basis. Maintaining electronic Jobs folders with material and sub invoices. Co-ordinating with Vendor\Subcontractor Broker's to update expired Certificates of Insurance. Collecting Subcontractor Compliance items before issuing payment. (LCP, Union Clearance, Cert PR, etc.) Collecting OCIP requirements (Billings and Payroll) from Subcontractors prior to issuing payment Identifying new Vendor\Subcontractors on a Job and coordinating with AR to ensure contract compliance. Recording all AP Invoices for the prior month within 5 days of month end. Communicating all departments to ensure smooth process. Accounts Payable (AP) - Requirements Associates degree in accounting or related field Prior experience in an accounts payable role within the construction industry Proficient with Microsoft Office Suite (Word, Excel, Outlook) Strong organizational skills and attention to detail A team-oriented attitude. Sage 300 Experience Compensation DOE, including comprehensive benefits, vacation and sick time, and discretionary bonus, You must be able to successfully pass a background investigation for this role.

Job Type:

Full-time Pay:

$25.00 - $32.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Have you worked for a subcontractor, general contractor, or other construction-related company before? what was your approximate weekly invoice volume in your last AP role?

Education:

High school or equivalent (Required)

Experience:

Construction Industry Accounting:

2 years (Required)

Work Location:

In person