Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day financial operations in Wahiawa, Hawaii. This Long-term Contract position focuses on managing invoice processing, maintaining organized payment records, and working closely with vendors to help keep accounting activities accurate and on schedule. The role also provides administrative support to site leadership while helping maintain documentation and compliance-related records that contribute to smooth business operations. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056.

Responsibilities:

• Process vendor invoices, verify account coding, and prepare payments with a high level of accuracy and timeliness.
• Manage ACH transactions and check runs while ensuring all disbursements are properly documented and approved.
• Review and reconcile vendor statements, research discrepancies, and follow through on outstanding payment issues.
• Maintain detailed expense records and support billing-related activities to promote accurate financial tracking.
• Communicate with vendors regarding payment status, documentation needs, and account questions to support strong working relationships.
• Organize and maintain regulatory and compliance records needed for accounting and operational reporting.
• Provide administrative assistance to the General Manager and Maintenance & Repair Manager to help coordinate daily office operations.
• Use accounting and spreadsheet tools to prepare reports, track expenses, and support internal financial processes.