Accounts Payable Specialist

SUMMARY The Accounts Payable Specialist is responsible for reviewing and processing invoices, maintaining vendor records, ensuring proper coding and authorization, and issuing timely payments through check or ACH. The Specialist works closely with CRNA staff and vendors to resolve discrepancies, answer questions, and ensure compliance with the organization's policies and procedures.

JOB DUTIES

Maintains detailed and organized accounting records and transaction documentation. Reviews invoices for validity, accuracy, and proper approval. Ensures accurate coding to proper Classes and GL accounts. Processes invoice payments (check or ACH) three times per week. Handles routine calls from vendors and staff regarding the payment status of invoices. Process employee travel requests. Process board member stipends taking into consideration any federal withholding elections. Prepares routine journal entries. Maintains vendor W-9 files. Ensures vendor information is reconciled and audited for year-end 1099 reporting. May assist in the reconciliation of CRNA credit cards for Finance personnel. Assists with year-end audit as requested. Recommends improvements to work processes, policies, and procedures to improve efficiency and service delivery. Perform other duties as assigned.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES

Ability to reconcile accounts and perform mathematical calculations accurately. Working knowledge of Microsoft 365 products (specifically Excel, Word, and Outlook). Strong attention to detail and ability to meet strict deadlines. Ability to interpret and apply policies and procedures accurately. Ability to maintain confidentiality of sensitive financial and legal information. Effective written and verbal communication skills. Positive attitude, excellent work ethic and willingness to learn new skills. Ability to work independently and collaboratively. Professional and tactful customer service skills in routine and stressful situations.

MINIMUM QUALIFICATIONS

High School Diploma or equivalent; and 2+ years of clerical experience.

PREFERRED QUALIFICATIONS

2+ years of Accounts Payable experience.

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 25 lbs. The majority of work is performed in an office setting with a wide variety of people with differing functions, personalities, and abilities. CRNA is a smoke-free and tobacco-free campus. May require local travel between compact services of CRNA, which may involve exposure to extreme weather conditions. Works in an environment where protection of client confidentiality is essential. Personal Protective Equipment will be provided when and where needed.

SPECIFICATIONS

Supervision Received:

Work will be monitored through meetings, reports, and regular communication with the immediate supervisor. General guidelines for operations are based on program requirements, conditions of grant award(s), and the general policies and procedures of CRNA.

Supervision Exercised:

Position will not exercise supervision.

Contacts:

Contacts include and not limited to volunteers, organizational staff, clients, and outside agencies.

CONDITIONS OF HIRE

All employment at CRNA is "at will." This means that the employee or CRNA may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position. CRNA is a no tolerance workplace. All employees must pass an initial and random drug and alcohol screening to be eligible for and maintain employment. CRNA has several positions that require a criminal background check for the safety of our clients. All employment offers in the "covered" classification are conditional until CRNA has received a Federal criminal background check verifying eligibility to work in these programs. First Aid/CPR certification must be obtained within 90 days of hire for required positions. As applicable by position and company policy, must meet standards for fitness for duty, immunizations, credentialing and privileging.

ACKNOWLEDGMENT STATEMENT

This Job Description describes the essential functions and qualifications. It is not an exhaustive statement of all the duties, responsibilities, or qualifications of the job; management has the exclusive right to alter this job description at any time without notice. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, job-related duties. This document is not intended to exclude modifications consistent with providing reasonable accommodation for a disability. This position will (or may) require you to frequently (or incidentally) drive your personal vehicle for CRNA business. In order to drive your personal vehicle for CRNA business an individual must provide a copy of their current Alaska Driver's License and a copy of their proof of personal liability insurance. No employee may transport a CRNA client in a personal vehicle.