Accounts Payable Supervisor

Description We are looking for an experienced Accounts Payable Supervisor to oversee payables activities for an organization here in Omaha, Nebraska. This position plays an important role in maintaining accurate financial records, coordinating close activities, and delivering timely reporting for internal and external stakeholders. The ideal candidate brings strong knowledge of reconciliations, cash disbursements, and team leadership, along with the ability to manage priorities in a deadline-driven environment.

Responsibilities:

• Lead the daily accounts payable function, providing guidance to team members, resolving escalated issues, and promoting accuracy and efficiency across department workflows.
• Support monthly close activities by coordinating assigned tasks, recording journal entries, and helping ensure all deadlines in the close calendar are achieved.
• Reconcile balance sheet and other key accounts, review supporting documentation, and investigate variances to maintain reliable financial reporting.
• Oversee payment activity by monitoring cash disbursements, considering working capital needs, and helping ensure payments are processed appropriately through checks and ACH.
• Produce recurring financial reports on a weekly and monthly basis and assist with materials prepared for leadership, the Board, and external auditors.
• Maintain vendor records by onboarding new suppliers, updating existing profiles, and preparing related documents such as credit applications and tax exemption paperwork.
• Partner with internal teams to address invoice coding questions, freight accruals, sales tax matters, and other complex accounts payable concerns.
• Create analytical and statistical reporting that helps management evaluate business performance and make informed decisions.
• Provide training and operational support to the team, including learning and applying processes associated with the Sage X3 environment and other accounting tools.
• Contribute to general accounting activities and complete additional projects or assignments as business needs evolve. Requirements
• Bachelor's degree in Accounting or a related discipline.
• At least 4 years of accounting experience with meaningful exposure to accounts payable and accounts receivable processes.
• Strong understanding of general ledger activity, account reconciliations, and month-end and year-end close procedures.
• Minimum of 4 years of advanced Excel experience used for reporting, analysis, and reconciliation work.
• At least 2 years of experience supervising or leading accounting or accounts payable staff.
• Hands-on experience with accounts payable tasks such as invoice coding, check runs, ACH processing, and vendor maintenance.
• Ability to manage multiple deadlines while maintaining attention to detail and high standards of accuracy.
• Reliable attendance and the ability to perform essential job responsibilities in accordance with applicable workplace standards.

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