Administrative Analyst I - Fire & Rescue, Logistics

JOB Howard County:

Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

Howard County Government:

Howard County Government is a leader in innovation, sustainability, and consistently ranked as one of the best places to live and work in the country. In 2025, Howard County Government received a record-breaking 83 Achievement Awards from the National Association of Counties (NACo)

• the highest number of annual NACo awards achieved in the history of the State of Maryland, and the highest number of awards out of any county in the State of Maryland which received a collective 136 awards.

NACo is the leading organization representing county-level government operations. These awards recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policymaking.

What are we looking for?

We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.

What you'll like most about working at

Howard County Government:

We are committed to workplace excellence in every area of County government. We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged! We offer competitive compensation and great benefits including medical, retirement, and wellness programs. As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

POSITION SUMMARY

Works as Contract Agent and Asset Control Manager for the Department of Fire and Rescue Services (DFRS) providing asset and inventory oversight for supplies, materials, equipment, and services. Performs analysis of inventory for DFRS including: calculation of the costs of goods sold; evaluation of inventory trends; and assisting with procurement.

STARTING SALARY HIRING RANGE

$30.31

• $39.73$63,034
• $82,630CLASS

DESCRIPTION

Performs professional level administrative work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes carrying out administrative and technical tasks related to administrative support, public information, and purchasing.

EXAMPLE OF DUTIES

Include the following. Other related duties may be assigned:

Contracting and Procurement:

Serves as the Contract Agent for the DFRS. Responsible for developing new and revising existing specifications for supplies, materials, equipment and services; evaluates purchase history of frequently ordered commodities; determine feasibility of contract requirements and prepare contract shopping carts. Initiates contract modifications as needed. Establish and adjust contract target, ceiling and header values based on actual and proposed spending. Oversee agreements and maintain contact with vendors to resolve issues and problems.

Works cooperatively with Purchasing Liaison, Finance, Department personnel and the Supply Unit to develop and execute inventory control and management strategies for all DFRS locations.

Process requests for Capital equipment, (e.g., Fire Trucks, Ambulances, computers, breathing apparatus) and other goods and services using the SAP Purchasing System and County issued procurement card.

Interface with the Procurement and Contract Administration as well as the Finance Department to analyze and resolve SAP transaction issues.

Completes work inside of various technology platforms including but not limited to Dropbox, Excel, SAP, and FirstDue. Liaison between Central Fleet and DFRS to ensure completion of required forms for vehicle purchasing and registration.

Asset Control and Inventory:

Interface with Risk Management to track loss/damage incidents and claim information for the purpose of repair or replacement.

As Asset Control Manager for the DFRS, coordinates with the Office of Purchasing and Finance to track surplus County vehicles and equipment through the Fixed Asset Inventory Control System/Asset SAP system.

Maintains HCDFRS Master Fleet Vehicle and Replacement Plan. Maintains HCDFRS EZ-Pass Program and Liaison with MDOT.Coordinates the DFRS take home vehicle program. Ensures paperwork for new requests has been processed and mileage reports have been completed and posted in DropBox. Submits monthly mileage reports of unmarked take home vehicles to Central Fleet.

Coordinates with the Department of Technology and Communication Services (DTCS) on the issuance of building keys to appropriate personnel and temporary building access cards.

Budget and Records Management:

Maintain detailed documentation of Bureau expenditures/reconcile Bureau budget. Prepare monthly analysis reports of major expenses such as fuel and vehicle repair and prepare comparisons to previous budget years.

Create new FY Bureau Budget Report.

Works with Bureau of Facilities to coordinate efforts on building maintenance from a financial impact.

Facilitates interface of SAP with other inventory control systems within DFRS.Develops, documents and maintains inventory definitions, procedures, and processes for all DFRS locations.

Assists the Department with the dissemination of documentation via memos, briefings, training, etc. as it pertains to inventory control for DFRS.In collaboration with the Procurement and Contract Administration, monitors and coordinates implementation of strategies to reduce cost of goods.

Trains and coordinates with DFRS headquarters and field inventory personnel on purchasing requirements and procedures, and associated administrative tasks.

Coordinates with the Procurement and Contract Administration, Finance Department, and Department of Technology and Communications Services to bring SAP inventory technical issues to resolution.

Responsible for updating Bureau of Logistics intranet site. Meet the Staff contact information, and manage electronic files, rural water supply information, and proper recording of the Department's approved apparel and logos. Compile Logistics Bureau initiative updates; provide status of new and in-process projects from each of the bureau divisions and prepare monthly reporting for the Office of Fire Chief.

SUPERVISORY RESPONSIBILITIES

This position may or may not include supervisory responsibilities. Administrative Analyst I

• Fire & Rescue, Logistics 3.6 3.6 out of 5 stars Marriottsville, MD 21104 $30.31
• $39.73 an hour
• Full-time Howard County Government 48 reviews $30.31
• $39.73 an hour

•

Full-time JOB Howard County:

Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

Howard County Government:

Howard County Government is a leader in innovation, sustainability, and consistently ranked as one of the best places to live and work in the country. In 2025, Howard County Government received a record-breaking 83 Achievement Awards from the National Association of Counties (NACo)

• the highest number of annual NACo awards achieved in the history of the State of Maryland, and the highest number of awards out of any county in the State of Maryland which received a collective 136 awards.

NACo is the leading organization representing county-level government operations. These awards recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policymaking.

What are we looking for?

We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.

What you'll like most about working at

Howard County Government:

We are committed to workplace excellence in every area of County government. We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged! We offer competitive compensation and great benefits including medical, retirement, and wellness programs. As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

POSITION SUMMARY

Works as Contract Agent and Asset Control Manager for the Department of Fire and Rescue Services (DFRS) providing asset and inventory oversight for supplies, materials, equipment, and services. Performs analysis of inventory for DFRS including: calculation of the costs of goods sold; evaluation of inventory trends; and assisting with procurement.

STARTING SALARY HIRING RANGE

$30.31

• $39.73$63,034
• $82,630CLASS

DESCRIPTION

Performs professional level administrative work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes carrying out administrative and technical tasks related to administrative support, public information, and purchasing.

EXAMPLE OF DUTIES

Include the following. Other related duties may be assigned:

Contracting and Procurement:

Serves as the Contract Agent for the DFRS. Responsible for developing new and revising existing specifications for supplies, materials, equipment and services; evaluates purchase history of frequently ordered commodities; determine feasibility of contract requirements and prepare contract shopping carts. Initiates contract modifications as needed. Establish and adjust contract target, ceiling and header values based on actual and proposed spending. Oversee agreements and maintain contact with vendors to resolve issues and problems.

Works cooperatively with Purchasing Liaison, Finance, Department personnel and the Supply Unit to develop and execute inventory control and management strategies for all DFRS locations.

Process requests for Capital equipment, (e.g., Fire Trucks, Ambulances, computers, breathing apparatus) and other goods and services using the SAP Purchasing System and County issued procurement card.

Interface with the Procurement and Contract Administration as well as the Finance Department to analyze and resolve SAP transaction issues.

Completes work inside of various technology platforms including but not limited to Dropbox, Excel, SAP, and FirstDue. Liaison between Central Fleet and DFRS to ensure completion of required forms for vehicle purchasing and registration.

Asset Control and Inventory:

Interface with Risk Management to track loss/damage incidents and claim information for the purpose of repair or replacement.

As Asset Control Manager for the DFRS, coordinates with the Office of Purchasing and Finance to track surplus County vehicles and equipment through the Fixed Asset Inventory Control System/Asset SAP system.

Maintains HCDFRS Master Fleet Vehicle and Replacement Plan. Maintains HCDFRS EZ-Pass Program and Liaison with MDOT.Coordinates the DFRS take home vehicle program. Ensures paperwork for new requests has been processed and mileage reports have been completed and posted in DropBox. Submits monthly mileage reports of unmarked take home vehicles to Central Fleet.

Coordinates with the Department of Technology and Communication Services (DTCS) on the issuance of building keys to appropriate personnel and temporary building access cards.

Budget and Records Management:

Maintain detailed documentation of Bureau expenditures/reconcile Bureau budget. Prepare monthly analysis reports of major expenses such as fuel and vehicle repair and prepare comparisons to previous budget years.

Create new FY Bureau Budget Report.

Works with Bureau of Facilities to coordinate efforts on building maintenance from a financial impact.

Facilitates interface of SAP with other inventory control systems within DFRS.Develops, documents and maintains inventory definitions, procedures, and processes for all DFRS locations.

Assists the Department with the dissemination of documentation via memos, briefings, training, etc. as it pertains to inventory control for DFRS.In collaboration with the Procurement and Contract Administration, monitors and coordinates implementation of strategies to reduce cost of goods.

Trains and coordinates with DFRS headquarters and field inventory personnel on purchasing requirements and procedures, and associated administrative tasks.

Coordinates with the Procurement and Contract Administration, Finance Department, and Department of Technology and Communications Services to bring SAP inventory technical issues to resolution.

Responsible for updating Bureau of Logistics intranet site. Meet the Staff contact information, and manage electronic files, rural water supply information, and proper recording of the Department's approved apparel and logos. Compile Logistics Bureau initiative updates; provide status of new and in-process projects from each of the bureau divisions and prepare monthly reporting for the Office of Fire Chief.

SUPERVISORY RESPONSIBILITIES

This position may or may not include supervisory responsibilities.