Administrative Assistant

Description:

The Administrative Assistant operates a multiple line telephone console; Relays incoming, outgoing, and internal calls, serve as the initial point of contact for inbound calls. Acts as receptionist for customers, visitors, and vendors. Provides clerical support for Human Resource and Accounting functions.

Requirements:

Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists customers and other visitors. Provides administrative support to ensure efficient office operations. File and pay multi-state sales and local tax, use tax, business licenses, annual reports and other miscellaneous tax related activities. Calculate sales tax rates based on state and local tax codes, apply exemptions for products or services, and track changes in tax codes over time. Maintain compliance with federal, state, and local regulations and sales tax laws. Set-up, monitor, and maintain tax codes. Maintains physical and digital filing systems. Responds to emails and other digital queries and correspondence. Drafts and edits letters, reports, and other documents. Inputs and updates information in ERP database, documents and spreadsheets. Operates office equipment, including printers, copiers, and fax machines. Researches as requested, compiles and summarizes information. Works with sensitive details with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Assist with travel logistics, including airfare, lodging, and rental vehicles, for employee travel Coordinate registration and logistics for industry events and trade shows Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Performs other duties as requested by supervisor.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Computer proficiency Is a team player - Works closely with other administrative staff and supports other colleagues as needed. Ability to multitask and manage time effectively in a fast-paced environment. Able to work independently and follow through on assignments with minimal direction. Knowledgeable with ERP software. CSI/Syteline is a plus.

Benefits:

Work-Life balance (acknowledging that life is fluid and that people may have different priorities at different times). Competitive salary, commensurate with experience. Paid weekly. Eight paid holidays. Paid PTO Health and Life insurance coverage. 401(k) plan with a 4% employer match. ESOP retirement account. Clothing allowance.

Schedule:

Full-time position. Day shift. Monday to Friday work schedule.

Work Location:

In-person work at our Sioux Rapids, IA location. If you are a motivated and skilled professional seeking a challenging opportunity with a respected industry leader, we encourage you to apply for this open position at Ranco Fertiservice, Inc.