Administrative Assistant

We are looking for an onsite Administrative Assistant to support daily office operations for a logistics company in Aiea, Hawaii. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced setting, communicates effectively with multiple stakeholders, and keeps administrative processes organized and accurate. The role will partner with sales, warehouse, vendors, and customers to help keep schedules, documentation, and updates moving efficiently.

Responsibilities:

• Manage schedules, delivery timelines, and status updates across shipments and internal teams to keep activities coordinated and visible.
• Enter and maintain accurate information in company systems to support order handling, inventory records, and routine reporting.
• Provide day-to-day administrative support to sales leadership by organizing calendars, arranging meetings, and tracking action items.
• Act as a central point of contact for communication between sales staff, warehouse personnel, vendors, and customers to promote timely resolution of questions and issues.
• Prepare, organize, and maintain shipping paperwork, claims records, and compliance files to support accuracy and audit readiness.
• Answer inbound calls, route inquiries appropriately, and assist visitors or callers with attentive front-office support.
• Perform general office administration tasks, including document preparation, filing, and follow-up communication as needed.